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Board of Commissioners

Chatham County · Board of Commissioners
Tuesday, January 21, 2025 at 3:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (53)

1. Work Session - 3:00 PM - Historic Courthouse Courtroom
   Procedural
2. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the work session agenda was approved. The motion carried by the following vote:
3. PUBLIC COMMENT SESSION
   Procedural
4. 25-0048 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
   Procedural
   received and filed · This Agenda Item was received and filed
5. BOARD PRIORITIES
   Procedural
6. 25-0039 Receive Quarterly Update on American Rescue Plan Act Funds
   Other Broadband and technologyGrants and outside fundingPublic facilitiesSchools and education
   $2 million of the county's American Rescue Plan award was moved out of the state broadband match, which House Bill 10 preempted, and into air conditioning for six school gymnasiums that have none: Chatham Middle, George Moses Horton Middle, Moncure School, JS Waters School, North Chatham Elementary and Perry Harrison Elementary.
   received and filed · This Agenda Item was received and filed.
7. 25-0043 Receive the FY2025 Second Quarter Budget Update
   Other Budget and appropriationsFees and utility ratesTax rate and revaluation
   The second quarter budget update. Development services revenue is down sharply as the Wolfspeed inspections finish, register of deeds excise tax and environmental health revenues are down, and property tax collections are ahead of last year.
   received and filed · This Agenda Item was received and filed.
8. 25-0044 Receive a presentation on North Carolina Senate Bill 382 & Unified Development Ordinance Implementation
   Ordinance Comprehensive planState legislative agendaZoning text amendment
   What Senate Bill 382 does to the newly adopted Unified Development Ordinance. Staff said the legislature would return to it in the long session, that the downzoning provision might draw little attention, and that the result could be a narrower but still restrictive definition, or repeal.
   received and filed · This Agenda Item was received and filed.
9. End of Work Session
   Procedural
10. CLOSED SESSION
    Closed session
11. 25-0022 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged.
    Closed session
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson at 4:13pm, to go into closed session pursuant to §143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged was approved. The motion carried …
12. 25-0023 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner David Delaney, seconded by Commissioner Amanda Robertson at 5:21pm, to come out of closed session was approved. The motion carried by the following vote:
13. RECESS
    Procedural
14. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the regular session agenda was approved. The motion carried by the following vote:
15. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
16. CALL TO ORDER
    Procedural
17. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural

1. 25-0050 Vote to approve the November 4, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the November 4, 2024 Work and Regular Session Minutes were approved. The motion carried by the following vote:
2. 25-0052 Vote to approve the November 18, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the November 18, 2024 Work and Regular Session Minutes were approved. The motion carried by the following vote:
3. 25-0053 Vote to approve the November 19, 2024 Capital Improvement Plan Work Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the November 19, 2024 Capital Improvement Plan Work Session Minutes were approved. The motion carried by the following vote:
4. 25-0051 Vote to approve the Town of Pittsboro appointment of Connie McAdams as an ETJ member of the Town of Pittsboro Planning Board with a term ending December 31, 2025 and Rachel Lenzi with a term ending December 31, 2027
   Appointment
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, the Town of Pittsboro appointment of Connie McAdams as an ETJ member of the Town of Pittsboro Planning Board with a term ending December 31, 2025 and Rachel Lenzi with a term ending December 31, 2027 was approved. The motion carried by the following vote:
5. 25-0024 Vote to adopt amendments to the Chatham County Personnel Policy
   Personnel Appointments and personnel
6. 25-0025 Vote to accept $2,500 from NC DHHS’s Farmworker Influenza and COVID-19 Funding Opportunity
   Other
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to accept $2,500 from NC DHHS’s Farmworker Influenza and COVID-19 Funding Opportunity. The motion carried by the following vote:
7. 25-0026 Vote to approve an application for FY25 North Carolina Agricultural Development and Farmland Preservation Grant
   Other Farmland and open space
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the application for FY25 North Carolina Agricultural Development and Farmland Preservation Grant was approved. The motion carried by the following vote:
8. 25-0027 Vote to approve the naming of five private roads in Chatham County listed as Honey Bear Hollow, Songbird Meadow Ln, Murugan Circle, Main Temple Ave, and Eco Garden Ave
   Other
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the naming of five private roads in Chatham County listed as Honey Bear Hollow, Songbird Meadow Ln, Murugan Circle, Main Temple Ave, and Eco Garden Ave was approved. The motion carried by the following vote:
9. 25-0028 Vote to approve Amended Project Ordinances
   Ordinance
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the Amended Project Ordinances was presented was approved. The motion carried by the following vote:
10. 25-0029 Vote to approve a resolution amending to the Chatham County Criminal History Check Policy
    Resolution
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that this Resolution #25-01 amending to the Chatham County Criminal History Check Policy was adopted. The motion carried by the following vote:
11. 25-0030 Vote to adopt the Goldston Library Renovation Project Ordinance, Hydrant Replacement Project Ordinance, and Chatham County Schools HVAC Replacement and Upgrade Project Ordinance
    Ordinance Public facilitiesSchools and education
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the Goldston Library Renovation Project Ordinance, Hydrant Replacement Project Ordinance, and Chatham County Schools HVAC Replacement and Upgrade Project Ordinance were approved. The motion carried by the following vote:
12. 25-0031 Vote to approve an North Carolina Department of Transportation Road Resolution Addition - Briar Chapel Round 4B
    Resolution
    adopted · Pass · A motion was made by Vice Chair Kenlan, seconded by Commissioner Robertson, that the North Carolina Department of Transportation Road Resolution #25-02 Addition - Briar Chapel Round 4B be approved. The motion carried by the following vote:
13. 25-0032 Vote to approve an North Carolina Department of Transportation Road Resolution Addition - Briar Chapel Round 7
    Resolution
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the North Carolina Department of Transportation Road Resolution #25-03 Addition - Briar Chapel Round 7 was adopted. The motion carried by the following vote:
14. 25-0033 Vote to approve an North Carolina Department of Transportation Road Resolution Addition - Fearrington Subdivision
    Resolution Subdivision and site plans
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the North Carolina Department of Transportation Road Resolution #25-04 Addition - Fearrington Subdivision was adopted. The motion carried by the following vote:
15. 25-0034 Vote to approve a request by Van Finch on behalf of Fitch Creations, Inc for subdivision Sketch Plan Revision and Preliminary Plat review of Section X, Area “G” Guilford, consisting of 13 lots on 3.71 acres, located off Millcroft, (SR-1817), parcel 18998
    Other Subdivision and site plans
    A subdivision sketch plan request by Van Finch for Fitch Creations.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that a request by Van Finch on behalf of Fitch Creations, Inc for subdivision Sketch Plan Revision and Preliminary Plat review of Section X, Area “G” Guilford, consisting of 13 lots on 3.71 acres, located off Millcroft, (SR-1817), parcel 18998 was approved. The motion carried by the following vote:
16. 25-0037 Vote to appoint Assistant District Attorney Taryn Beachler to the Chatham County Juvenile Crime Prevention Council as recommended by Administrator Paul Atherton
    Appointment Police and public safety
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the appointment of Assistant District Attorney Taryn Beachler to the Chatham County Juvenile Crime Prevention Council as recommended by Administrator Paul Atherton was approved. The motion carried by the following vote:
17. 25-0038 Vote to approve Fiscal Year 2024-2025 Budget Amendments
    Budget action Budget and appropriations
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that Fiscal Year 2024-2025 Budget Amendments as presented were approved. The motion carried by the following vote:
18. 25-0040 Vote to approve Tax Releases and Refunds
    Budget action
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that theTax Releases and Refunds as presented were approved. The motion carried by the following vote:
19. 25-0041 Vote to approve a resolution amending the Chatham County Personnel Policy
    Resolution Appointments and personnel
20. 25-0042 Vote to receive the Tax Collector’s Departmental Report for November 2024
    Staff or committee report
    received and filed · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the Tax Collector’s Departmental Report for November 2024 was received and filed. The motion carried by the following vote:
21. 25-0046 Vote to approve the grant application to Crime Victim Services of NC Governor’s Crime Commission for Violence Against Women Act (VAWA) funding
    Other Grants and outside fundingPolice and public safety
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the grant application to Crime Victim Services of NC Governor’s Crime Commission for Violence Against Women Act (VAWA) funding was approved. The motion carried by the following vote:
22. SPECIAL PRESENTATION
    Presentation
23. 25-0047 Vote to adopt a resolution honoring County Employees for their service to Western North Carolina after Hurricane Helene
    Proclamation or recognition Intergovernmental agreementsPolice and public safety
    A resolution honoring county employees who served in western North Carolina after Hurricane Helene, with recognition to follow at an employee luncheon in April.
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner David Delaney, that Resolution #25-05 honoring County Employees for their service to Western North Carolina after Hurricane Helene was adopted. The motion carried by the following vote:
24. PUBLIC COMMENT SESSION
    Procedural
25. 25-0049 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
    Procedural
    received and filed · This Agenda Item was received and filed
26. BOARD PRIORITIES
    Procedural
27. 25-0035 Receive a presentation and vote to approve the 2024-2025 Housing Trust Fund recommendation from the Affordable Housing Advisory Committee, which includes a recommendation to award $150,000 to Rebuilding Together of the Triangle, the authorization to initiate a second round of the Housing Trust Fund process, and the establishment of a Strategic Housing Effort in the amount of $10,000 with the use of a portion of the remaining 2024-2025 Housing Trust Fund allocation
    Proclamation or recognition Grants and outside fundingHousing and affordability
    $150,000 from the housing trust fund to Rebuilding Together of the Triangle, a second round of the trust fund process, and $10,000 for a strategic housing effort. The fund runs on property and sales tax revenue, making low-interest loans and modest grants for new and existing affordable housing.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, award $150,000 for Rebuilding Together of the Triangle, authorize the use of $10,000 for strategic housing efforts, and initiate another Housing Trust Fund application period to distribute $140,000 were approved. The motion carried by the following vote:
28. 25-0036 Receive a presentation and approve the Tax Relief Program
    Presentation Housing and affordabilityTax rate and revaluation
    A property tax relief program paying qualifying low-income homeowners up to $500 directly, out of the $200,000 the board allocated the year before, with the potential to reach 400 households a year.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the the Tax Relief Program was approved. The motion carried by the following vote:
29. 25-0021 Vote to reappoint the District 1 Planning Board representatives of Mary Roodkowsky and Clyde Frazier with terms expiring 12/31/2028, appoint District 2 Planning Board representative Robin Lyons with term expiring 12/31/2028, and appoint the At-Large Planning Board representative with a term expiring 12/31/2028
    Appointment Appointments and personnel
    Planning Board appointments: two District 1 members reappointed, a District 2 member appointed, and Elaine Chiosso nominated for the at-large seat from a field of thirteen applicants.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, to reappoint the District 1 Planning Board representatives of Mary Roodkowsky and Clyde Frazier with terms expiring 12/31/2028, appoint District 2 Planning Board representative Robin Lyons with term expiring 12/31/2028, and appoint Elaine Chiosso as the At-Large Planning Board representative with a term expiri…
30. 25-0045 Vote to appoint or reappoint board members to State and Regional Boards
    Appointment Appointments and personnelIntergovernmental agreements
    The state and regional board appointments were tabled because of the weather and made at a special meeting on January 30.
    tabled · This Agenda Item was tabled.
31. CLERK'S REPORT
    Staff or committee report
    This Agenda Item was tabled.
32. MANAGER’S REPORT
    Staff or committee report
    This Agenda Item was tabled.
33. COMMISSIONERS’ REPORTS
    Staff or committee report
    This Agenda Item was tabled.
34. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores at 6:56pm, that the meeting was adjourned. The motion carried by the following vote:

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