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Board of Commissioners

Chatham County · Board of Commissioners
Monday, December 15, 2025 at 1:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (70)

1. Work Session - 1:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   Commissioners approved the work session agenda as amended.
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner David Delaney, that the work session agenda was approved as amended. The motion carried by the following vote:
4. RECOGNITION OF RETIREE
   Procedural
5. 25-0563 Recognize Retiree Jana Wiley
   Proclamation or recognition Health and human services
   The board recognized Jana Wiley, retiring after 30 years with the Chatham County Public Health Department, most recently as a case manager in the Community Alternatives Program.
   received and filed · This Agenda Item was received and filed.
6. PUBLIC COMMENT SESSION
   Procedural
7. 25-0637 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
   Procedural
   Standard public comment period, up to 30 minutes, 3 minutes per speaker.
   received and filed · This Agenda Item was received and filed.
8. BOARD PRIORITIES
   Procedural
9. 25-0611 Receive a presentation from planning staff and consultants regarding the Chatham County Architectural Survey Update Phase One
   Presentation Historic preservation
   Planning staff and consultants briefed the board on Phase One of the Chatham County Architectural Survey Update, a project to catalog historic buildings and sites in the county.
   received and filed · This Agenda Item was received and filed.
10. 25-0394 Receive a presentation from Vaya Health
    Presentation Health and human services
    Vaya Health, the county's regional behavioral-health managed care organization, gave an update presentation to the board.
    received and filed · This Agenda Item was received and filed.
11. 25-0628 Receive a presentation from Central Pines Regional Council on the Chatham County Climate Retreat
    Presentation Environment and sustainabilityIntergovernmental agreements
    Central Pines Regional Council presented on the Chatham County Climate Retreat, an intergovernmental planning effort.
    received and filed · This Agenda Item was received and filed.
12. 25-0585 Receive a presentation from Parks, Recreation, and Cultural Resources Department on Trails and Open Space
    Presentation Arts and public artParks and recreation
    The Parks, Recreation, and Cultural Resources Department presented on trails and open space planning.
    received and filed · This Agenda Item was received and filed.
13. RECESS
    Procedural
14. 25-0600 Vote to Approve Recommended Awards from the Housing Trust Fund for Fiscal Year 2026 and Supplementary Loan Funds
    Budget action Budget and appropriationsHousing and affordability
    The board approved recommended Fiscal Year 2026 Housing Trust Fund awards and supplementary loan funds to support affordable housing projects in the county.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the recommended Housing Trust Fund awards for Fiscal Year 2026 and the supplementary loan funds as presented was approved. The motion carried by the following vote:
15. 25-0625 Receive a presentation and vote to approve an appropriation for the FY27 Human Services Nonprofit Allocation funding process and to approve the continuation of the FY26 Board of Commissioner's Goal and Outcomes for the FY27 Human Services Nonprofit Allocation funding process
    Budget action Budget and appropriationsGrants and outside fundingHealth and human services
    The board approved continuing the FY26 goals and outcomes framework to guide the FY27 Human Services Nonprofit Allocation funding process, which distributes county grants to local nonprofits.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the continuation of the Fiscal Year 2026 Board of Commissioners’ goals and outcomes for the Fiscal Year 2027 Human Services Nonprofit Allocation funding process was approved. The motion carried by the following vote:
16. 25-0615 Receive a presentation on the Chatham County Schools charter school reimbursement request
    Presentation Budget and appropriationsSchools and education
    Staff presented on a reimbursement request from Chatham County Schools related to charter school funding.
    received and filed · This Agenda Item was received and filed.
17. End of Work Session
    Procedural
18. CLOSED SESSION
    Closed session
19. 25-0635 Vote to go into Closed Session § 143-318.11(a)(5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease
    Closed session
    The board voted to go into closed session to discuss the price and terms of a potential real estate purchase, option, exchange, or lease under NCGS 143-318.11(a)(5).
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to go into Closed Session § 143-318.11(a)(5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition…
20. 25-0634 Vote to come out of closed session
    Closed session
    The board voted to come out of closed session.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to come out of closed session. The motion carried by the following vote:
21. RECESS
    Procedural
22. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
23. CALL TO ORDER
    Procedural
24. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
25. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    Commissioners approved the regular session agenda as amended.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the agenda was approved as amended. The motion carried by the following vote:

1. 25-0630 Vote to appoint Fallon Brewington to the Chatham County Juvenile Crime Prevention Council.
   Appointment Appointments and personnelPolice and public safety
   The board appointed Fallon Brewington to the Chatham County Juvenile Crime Prevention Council.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to appoint Fallon Brewington to the Chatham County Juvenile Crime Prevention Council was approved. The motion carried by the following vote:
2. 25-0598 Vote to reappoint Eri Kim to the Board of Health as a public member effective January 23, 2026
   Appointment Appointments and personnelHealth and human services
   The board reappointed Eri Kim to the Board of Health as a public member, effective January 23, 2026.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to reappoint Eri Kim to the Board of Health as a public member effective January 23, 2026 was approved. The motion carried by the following vote:
3. 25-0602 Vote to designate Mike Reitz and Jody Picarella as agents of Chatham County authorized to apply for FEMA financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act.
   Other Police and public safety
   The board designated two county officials as authorized agents to apply for FEMA disaster relief funding under the Stafford Act.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to designate Mike Reitz and Jody Picarella as agents of Chatham County authorized to apply for FEMA financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act was approved. The motion carried by the following vote:
4. 25-0618 Vote to adopt a resolution to approve interlocal agreement with Randolph County for Medical Provider Services
   Resolution Contracts and procurementHealth and human servicesIntergovernmental agreements
   The board adopted a resolution approving an interlocal agreement with Randolph County for shared medical provider services.
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that 25-78 resolution to approve interlocal agreement with Randolph County for Medical Provider Services was adopted. The motion carried by the following vote:
5. 25-0621 Vote to reaffirm the surety bond amounts for County Officials per NCGS 58-72-20
   Other Bonds and debt
   The board reaffirmed the required surety bond amounts for county officials under state law.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to reaffirm the surety bond amounts for County Officials per NCGS 58-72-20 was approved. The motion carried by the following vote:
6. 25-0614 Vote to approve Tax Releases and Refunds for November 2025
   Budget action Tax rate and revaluation
   The board approved routine tax releases and refunds for November 2025.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the Tax Releases and Refunds for November 2025 were approved. The motion carried by the following vote:
7. 25-0601 Vote to approve Fiscal Year 2025-2026 Budget Amendments
   Budget action Budget and appropriations
   The board approved amendments to the FY2025-2026 county budget.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the Fiscal Year 2025-2026 Budget Amendments were approved as presented. The motion carried by the following vote:
8. 25-0620 Vote to approve the amended FY2026 funding plan for Juvenile Crime Prevention Council
   Budget action Budget and appropriationsPolice and public safety
   The board approved an amended FY2026 funding plan for the Juvenile Crime Prevention Council.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the amended FY2026 funding plan for Juvenile Crime Prevention Council was approved. The motion carried by the following vote:
9. 25-0607 Vote to approve the recommended FY27-33 Capital Improvements Plan (CIP) with the changes directed by the Board of Commissioners at the November 18, 2025 Work Session
   Other Budget and appropriationsPublic facilities
   The board approved the recommended FY27-33 Capital Improvements Plan, incorporating changes directed at the November 18 work session.
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the FY27-33 Capital Improvements Plan (CIP) with the recommended changes by the Board of Commissioners at the November 18, 2025 Work Session was approved. The motion carried by the following vote:
10. 25-0604 Vote to approve purchase of a roll-off truck for Solid Waste & Recycling
    Contract or award Solid waste and recycling
    The board approved purchase of a roll-off truck for the Solid Waste & Recycling division.
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Commissioner Gomez Flores, that the purchase of a roll-off truck for Solid Waste & Recycling be approved. The motion carried by the following vote:
11. 25-0603 Vote to approve the name of one private road in Chatham County listed as Heritage Farm Dr.
    Other Roads and transportation
    The board approved naming one private road "Heritage Farm Drive."
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the name of one private road in Chatham County listed as Heritage Farm Drive was approved. The motion carried by the following vote:
12. 25-0610 Vote to approve a contract with Chatham County Partnership for Children for the Expanding Access to Early Learning Initiative
    Contract or award Health and human servicesSchools and education
    The board approved a contract with Chatham County Partnership for Children to support the Expanding Access to Early Learning Initiative.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with Chatham County Partnership for Children for the Expanding Access to Early Learning Initiative was approved. The motion carried by the following vote:
13. 25-0606 Vote to approve an amended contract with Martin Starnes & Associates, CPAs, P.A. for FY2025 Audit Services
    Contract or award Budget and appropriations
    The board approved an amended contract with Martin Starnes & Associates, CPAs, for FY2025 audit services.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that an amended contract with Martin Starnes & Associates, CPAs, P.A. for FY2025 Audit Services was approved. The motion carried by the following vote:
14. 25-0608 Vote to approve a contract with A&J Landscaping to furnish all labor and materials for the Lawn Maintenance Contract for the Chatham County Agriculture & Conference Center for $154,200
    Contract or award Contracts and procurementPublic facilities
    The board approved a lawn maintenance contract with A&J Landscaping for the county's Agriculture & Conference Center, valued at $154,200.
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Commissioner Gomez Flores, that a contract with A&J Landscaping to furnish all labor and materials for the Lawn Maintenance Contract for the Chatham County Agriculture & Conference Center for $154,200 was approved. The motion carried by the following vote:
15. 25-0626 Vote to approve a three-year agreement with EPlus for Palo Alto for hardware and software for a firewall monitoring system, under NC State Contract 204X for $51,024.59
    Contract or award Broadband and technologyContracts and procurement
    The board approved a three-year, $51,024.59 agreement with EPlus for Palo Alto firewall monitoring hardware and software under an NC state contract.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a three-year agreement with EPlus for Palo Alto for hardware and software for a firewall monitoring system, under NC State Contract 204X for $51,024.59 was approved. The motion carried by the following vote:
16. 25-0627 Vote to approve a five-year contract with D-Tech International for Library Reservation Lockers and software
    Contract or award Contracts and procurementPublic facilities
    The board approved a five-year contract with D-Tech International for library reservation lockers and software.
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Commissioner Gomez Flores, that a five-year contract with D-Tech International for Library Reservation Lockers and software be approved. The motion carried by the following vote:
17. 25-0639 Vote to approve a three-year contract with Latisha Allen to complete orientation and security with Family Visitation Services
    Contract or award Health and human services
    The board approved a three-year contract with Latisha Allen to provide orientation and security services for Family Visitation Services.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a three-year contract with Latisha Allen to complete orientation and security with Family Visitation Services was approved. The motion carried by the following vote:
18. 25-0612 Vote to approve a request by Chad Abbott on behalf of Ricky Spoon, Julian and Jayne Clark for subdivision First Plat review and approval of Pine Tree Creek, consisting of 11 lots on 21 acres, located off Sugar Lake Road (SR-1714), parcels 17291 & 95037
    Other Subdivision and site plans
    The board approved a First Plat subdivision review for Pine Tree Creek, an 11-lot, 21-acre subdivision off Sugar Lake Road, requested by Chad Abbott on behalf of Ricky Spoon and Julian and Jayne Clark.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a request by Chad Abbott on behalf of Ricky Spoon, Julian and Jayne Clark for subdivision First Plat review and approval of Pine Tree Creek, consisting of 11 lots on 21 acres, located off Sugar Lake Road (SR-1714), parcels 17291 & 95037 was approved. The motion carried by the following vote:
19. SPECIAL PRESENTATION
    Presentation
20. 25-0609 Recognition of 2025 Chatham County Employee of the Year
    Proclamation or recognition
    The board recognized the 2025 Chatham County Employee of the Year.
    received and filed · This Agenda Item was received and filed.
21. 25-0638 Vote to approve a resolution honoring Robert Hagemann for his years of service as County Attorney
    Proclamation or recognition
    The board adopted a resolution honoring outgoing County Attorney Robert Hagemann for his years of service.
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that a 25-79 resolution honoring Robert Hagemann for his years of service as County Attorney was adopted. The motion carried by the following vote:
22. ORGANIZATIONAL ITEMS
    Other Fire and EMS
23. 25-0617 Elect Chair from its members
    Appointment Appointments and personnel
    A motion to elect Commissioner Katie Kenlan as Chair failed on a vote.
    approved · Fail · A motion was made by Chair Howard, seconded by Vice Chair Kenlan, to appoint Commissioner Katie Kenlan as Chair. The motion failed by the following vote:
24. 25-0619 Elect Vice-Chair from its members
    Appointment Appointments and personnel
    The board elected Commissioner Franklin Gomez Flores as Vice Chair.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner David Delaney, to appoint Commissioner Franklin Gomez Flores as Vice Chair. The motion carried by the following vote:
25. 25-0622 Vote to appoint or reappoint board members to State and Regional Boards
    Appointment Appointments and personnelIntergovernmental agreements
    The board made appointments and reappointments to various state and regional boards, as amended.
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner David Delaney, that the state and regional board appointments be made as amended. The motion carried by the following vote:
26. 25-0629 Vote to appoint a Full Board Member to the Agricultural Advisory Board with a term expiring June 30, 2028
    Appointment Appointments and personnelFarmland and open space
    The board appointed Melisa Semenov as a full board member to the Agricultural Advisory Board, term expiring June 30, 2028.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Chair Karen Howard, to appoint Melisa Semenov as a Full Board Member to the Agricultural Advisory Board with a term expiring June 30, 2028. The motion carried by the following vote:
27. 25-0631 Vote to appoint a District 4 Recommended Member to the Planning Board with a term expiring December 31, 2026
    Appointment Appointments and personnel
    The board appointed Gini Bell as the District 4 recommended member to the Planning Board, term expiring December 31, 2026.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Chair Karen Howard, to appoint Gini Bell as the District 4 Recommended Member to the Planning Board with a term expiring December 31, 2026. The motion carried by the following vote:
28. 25-0632 Vote to appoint the District 1 Recommended member to the Zoning Board of Adjustment with a term expiring on June 30, 2027
    Appointment Appointments and personnel
    The board appointed Claire Karasek as the District 1 recommended member to the Zoning Board of Adjustment, term expiring June 30, 2027.
    approved · Pass · A motion was made by Chair Karen Howard, seconded by Vice Chair Katie Kenlan, to appoint Claire Karasek as the District 1 Recommended member to the Zoning Board of Adjustment with a term expiring on June 30, 2027. The motion carried by the following vote:
29. RECESS
    Procedural
30. PUBLIC COMMENT SESSION
    Procedural
31. 25-0636 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    Standard public comment period, up to 30 minutes, 3 minutes per speaker.
    received and filed · This Agenda Item was received and filed.
32. PUBLIC HEARINGS
    Public hearing
33. 25-0613 A legislative public hearing requested by the Chatham County Board of Commissioners and Chatham County Fire Marshal to consider amendments to the Chatham County Subdivision Regulations; specifically, section 7, Requirements and Minimum Standards For Improvements, Reservations, and Design adopting all standards of the North Carolina State Fire Code and Appendix D by reference
    Public hearing Fire and EMSPolice and public safetySubdivision and site plansZoning text amendment
    A legislative public hearing, requested by the board and the county Fire Marshal, considered amending the county's Subdivision Regulations to adopt the North Carolina State Fire Code and its Appendix D by reference. The item was referred to the Planning Board rather than decided.
    referred · This Agenda Item was referred to the Planning Board.
34. BOARD PRIORITIES
    Procedural
35. 25-0624 Vote to approve a request by Clay Matthews, on behalf of Swain Group, LLC for subdivision First Plat review and approval of Riverbend Estates at Laurel Ridge, consisting of 107 lots on 622.32 acres, located off Rock Rest Rd and Old Graham Rd, parcel 10927, 10919, 10922, 79194, 10925, 10923, 10924,10926, 66355, 85139, & 10970
    Other Land conversion and large developmentSubdivision and site plans
    The board approved a First Plat subdivision review for Riverbend Estates at Laurel Ridge, a 107-lot, 622-acre subdivision off Rock Rest Road and Old Graham Road, requested by Clay Matthews on behalf of Swain Group, LLC.
    approved · Pass · A motion was made by Commissioner David Delaney, seconded by Commissioner Franklin Gomez Flores, a request by Clay Matthews, on behalf of Swain Group, LLC for subdivision First Plat review and approval of Riverbend Estates at Laurel Ridge, consisting of 107 lots on 622.32 acres, located off Rock Rest Rd and Old Graham Rd, parcel 10927, 10919, 10922, 79194, 10925, 10923, 10924,10926, 66355, 85139, …
36. INTERGOVERNMENTAL RELATIONS REPORT
    Staff or committee report Intergovernmental agreements
37. CLERK'S REPORT
    Staff or committee report
38. MANAGER’S REPORT
    Staff or committee report
39. COMMISSIONERS’ REPORTS
    Staff or committee report
40. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner David Delaney, that the meeting was adjourned. The motion carried by the following vote:
41. Vote to come out of closed session
    Closed session
    The board voted to come out of closed session.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to come out of closed session. The motion carried by the following vote:
42. Vote go into closed session for § 143-318.11 (a)(3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged
    Closed session
    The board voted to go into closed session to consult with the county attorney under attorney-client privilege, NCGS 143-318.11(a)(3).
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to go into closed session for § 143-318.11 (a)(3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried by the following vote:
43. Discuss a environmental archaeology study for the land on Rockrest Road
    Discussion item Environment and sustainabilityHistoric preservation
    The board discussed an environmental archaeology study for county-owned land on Rockrest Road.
    This Agenda Item was received and filed.

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