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Board of Commissioners

Town of Wake Forest · Board of Commissioners
Tuesday, December 21, 2021 at 6:00 pm

Regular meeting Elections and districtsEthics and transparencyAnnexationAppointments and personnelArts and public artBudget and appropriationsContracts and procurementDEI programsEconomic development incentivesParks and recreationRezoningSchools and educationSolid waste and recyclingTax rate and revaluation

Agenda document Full packet Watch

What's on this agenda

The Wake Forest Board of Commissioners takes up a contested rezoning for the 33.9-acre Star Road PUD. The town's Planning Board voted 6-0 in December to recommend denial. The applicant, Site Property Development, LLC, has asked the board to hold a new public hearing instead. The board also holds a public hearing on a petition from Hawthorne at Traditions Apartments, LLC to annex 13.2 acres at 601 Gilcrest Farm Road.

A consent agenda would update the solid waste ordinance, the records retention policy, the rules of procedure and the code of ethics. It would also fill 18 seats on six advisory boards. The Wireless Research Center asks the board to revise its $1.2 million Digital Workforce Hub contract. The board also considers an ordinance encouraging minority business participation in projects that use reimbursement agreements. It presents resolutions honoring outgoing commissioners Liz Simpers and Bridget Wall-Lennon, swears in newly elected officials and elects a mayor pro tem.

Summarized from the published agenda. Read the agenda itself before acting on it.

Speaking at this meeting

Town of Wake Forest's own rules for public comment — check them before you rely on anything here.

Jump to an item (20 on this agenda)
  1. 1Approval of Agenda
  2. 2.AApproval of Minutes
  3. 3.APresentation of Proclamation Recognizing School Choice Week
  4. 3.BPresentation of Comprehensive Annual Financial Report for FY2021
  5. 4.APublic Hearing on Contiguous Annexation Petition - Hawthorne at Tradi…
  6. 5.AOrdinance Update Amending Chapter 26, Solid Waste, of the Town Code o…
  7. 5.BResolution Recognizing the Retirement of Christopher M. Bass
  8. 5.CUpdates to the Town of Wake Forest Record Retention Policy
  9. 5.DUpdates to the Town of Wake Forest Board of Commissioners Rules of Pr…
  10. 5.EUpdates to the Code of Ethics
  11. 5.FApproval of Appointments to Citizen Advisory Boards
  12. 6.AConsideration of an Ordinance Encouraging Minority Business Participa…
  13. 7.AConsideration of Action on Legislative Case RZ-19-10, Star Road PUD -…
  14. 7.BWellington Park Discussion
  15. 8.AWireless Research Center Digital Hub Update
  16. 12.ADepartment Monthly Report
  17. 12.BWake County Tax Releases
  18. 12.CResolutions of Appreciation to the Outgoing Commissioners
  19. 12.DOaths of Office for Candidates-Elect
  20. 12.EElection of Mayor Pro Tem

Agenda items (20)

Resolution · 5Procedural · 3Public hearing · 2Ordinance · 2Staff or committee report · 2Minutes approval · 1Proclamation or recognition · 1Presentation · 1Appointment · 1Discussion item · 1Contract or award · 1
  1. 1 Approval of Agenda
    Procedural
    The board adopts its meeting agenda before taking up other business.
  2. 2.A Approval of Minutes
    Minutes approval
    The board takes up minutes from the November 4 work session and the November 16 regular meeting.
  3. 3.A Presentation of Proclamation Recognizing School Choice Week
    Proclamation or recognition Schools and education
    The board presents a proclamation recognizing School Choice Week 2022.
  4. 3.B Presentation of Comprehensive Annual Financial Report for FY2021
    Presentation Budget and appropriations
    Staff present the town's Comprehensive Annual Finance Report for the fiscal year that ended June 30, 2021.
  5. 4.A Public Hearing on Contiguous Annexation Petition - Hawthorne at Traditions Apartments, LLC
    Public hearing Annexation
    The board holds a public hearing on a petition from Hawthorne at Traditions Apartments, LLC to annex about 13.2 acres plus adjoining right-of-way at 601 Gilcrest Farm Road. The board set the hearing, accepted the petition and had it certified at its November 16 meeting.
    • 601 Gilcrest Farm Rd · Hawthorne at Traditions Apartments LLC · 4.4 acres · assessed $38,263,340
    • Pin 1851-24-2248 · no matching parcel on file
  6. 5.A Ordinance Update Amending Chapter 26, Solid Waste, of the Town Code of Ordinances
    Ordinance Solid waste and recycling
    A draft ordinance would rewrite the town's solid waste code, last updated in 2020, to align with current collection practices. The changes would take effect March 11, 2022.
  7. 5.B Resolution Recognizing the Retirement of Christopher M. Bass
    Resolution
    A resolution recognizes Christopher M. Bass, a Finance Department purchasing buyer, on his retirement after more than 25 years with the town.
  8. 5.C Updates to the Town of Wake Forest Record Retention Policy
    Resolution Ethics and transparency
    A resolution would adopt the state's updated 2021 municipal records retention schedule, replacing one the town adopted in 2009, along with a digital records policy allowing paper records to be scanned and destroyed under set procedures.
  9. 5.D Updates to the Town of Wake Forest Board of Commissioners Rules of Procedure
    Resolution
    A resolution would update the board's rules of procedure, last revised in 2017, to reflect changes to state law and the board's new 6 p.m. meeting start time.
  10. 5.E Updates to the Code of Ethics
    Resolution Ethics and transparency
    A resolution would update the code of ethics for the town's advisory boards and commissioners, last revised in 2019, to reflect changes to state law.
  11. 5.F Approval of Appointments to Citizen Advisory Boards
    Appointment Appointments and personnelArts and public artParks and recreation
    Six resolutions would fill 18 seats: two on the Historic Preservation Commission, four on the Human Relations Council, four on the Public Art Commission, two on Parks, Recreation & Cultural Resources, three on the Technology Advisory Board and three on the Urban Forestry Board.
  12. 6.A Consideration of an Ordinance Encouraging Minority Business Participation in Projects Involving Reimbursement Agreements
    Ordinance Contracts and procurementDEI programs
    An ordinance would encourage minority-owned business participation in town projects that use reimbursement agreements. The agenda carries no memo describing its terms.
  13. 7.A Consideration of Action on Legislative Case RZ-19-10, Star Road PUD - Site Property Development, LLC
    Public hearing Rezoning
    The Planning Board voted 6-0 on December 7 to find a rezoning request for 33.9 acres on Star Road inconsistent with the town's community plan and recommended denial. The applicant, Site Property Development, LLC, has asked the board for a new public hearing, which the board can grant or deny while ruling on the rezoning itself.
    • 0 Star Rd · no matching parcel on file
    • Pin 1739653709 · no matching parcel on file
    • Pin 1739750868 · no matching parcel on file
    • Pin 1739558441 · no matching parcel on file
  14. 7.B Wellington Park Discussion
    Discussion item
    The board discusses Wellington Park. The agenda lists no supporting memo.
  15. 8.A Wireless Research Center Digital Hub Update
    Contract or award Economic development incentives
    The Wireless Research Center proposes changes to its $1.2 million Digital Workforce Hub contract, approved but not yet ratified in August 2021, including dropping a required written agreement with Wake County, revised funding disbursement and audit terms, and added term extensions.
  16. 12.A Department Monthly Report
    Staff or committee report
    The board receives the town's November 2021 department report, covering communications metrics and downtown development activity.
  17. 12.B Wake County Tax Releases
    Staff or committee report Tax rate and revaluation
    Wake County reports it denied two business personal-property value appeals in Wake Forest, appealing a combined $658,067, and rebated $20,609.49 in town property taxes across five accounts following appeals decided elsewhere. The county's letter says the town board need not act.
  18. 12.C Resolutions of Appreciation to the Outgoing Commissioners
    Resolution
    The board presents resolutions honoring outgoing commissioners Liz Simpers and Bridget Wall-Lennon, both of whom served since December 2017 and sat ex officio on several town advisory boards.
  19. 12.D Oaths of Office for Candidates-Elect
    Procedural Elections and districts
    Mayor Vivian A. Jones and Commissioners Richard Keith Shackleford and Nicolas Sliwinski take the oath of office following the November election.
  20. 12.E Election of Mayor Pro Tem
    Procedural Elections and districts
    The board elects a mayor pro tem from among its members.

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