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Board of Commissioners

Chatham County · Board of Commissioners
Monday, October 21, 2024 at 2:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (51)

1. Work Session - 2:00 PM - Historic Courthouse Courtroom
   Procedural
2. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Commissioner Gomez Flores, seconded by Commissioner Kenlan, that the work session agenda be approved. The motion failed by the following vote:
3. PUBLIC COMMENT SESSION
   Procedural
4. BOARD PRIORITIES
   Procedural
5. 24-5567 Vote to adopt the 2024 Chatham County Farmland Protection Plan and the 2025-2028 Farmland Protection Blueprint; vote to approve the FY 2025 CAPD Trust Fund schedule and budget
   Other Budget and appropriationsFarmland and open space
   The 2024 farmland protection plan, the first update since 2009, prepared by the Lois Britt Agribusiness Center, with a protection blueprint running to 2028 and the year's preservation trust fund schedule and budget.
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that 2024 Chatham County Farmland Protection Plan was approved. The motion carried by the following vote:
6. 24-5589 Receive a presentation from NC Cooperative Extension Family & Consumer Sciences
   Presentation Health and human services
   A presentation from the Cooperative Extension's family and consumer sciences program.
   received and filed · This Agenda Item was received and filed.
7. 24-5593 Review and discuss public input and Planning Board recommendations on the Unified Development Ordinance and facilitate discussion to offer guidance for the final draft
   Proclamation or recognition Comprehensive planZoning text amendment
   Public input and Planning Board recommendations on the Unified Development Ordinance, with the consultants to bring more to the next meeting.
   received and filed · This Agenda Item was received and filed.
8. End of Work Session
   Procedural
9. RECESS
   Procedural
10. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
11. CALL TO ORDER
    Procedural
12. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
13. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the work session agenda was approved. The motion carried by the following vote:

1. 24-5568 Vote to approve the February 7, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the February 7, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
2. 24-5569 Vote to approve the February 21, 2022 Minutes
   Other
   approved · Pass · A motion was made by Commissioner Kenlan, seconded by Commissioner Gomez Flores, that the February 21, 2022 Minutes be approved. The motion carried by the following vote:
3. 24-5579 Vote to approve the March 21, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Kenlan, seconded by Commissioner Gomez Flores, that the March 21, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
4. 24-5590 Vote to approve the April 4, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the April 4, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
5. 24-5591 Vote to approve the April 18, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the April 18, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
6. 24-5381 Vote to approve the January 10, 2023 - January 12, 2023 Retreat Minutes
   Other
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the January 10, 2023 - January 12, 2023 Retreat Minutes be approved. The motion carried by the following vote:
7. 24-5565 Vote to appoint Kathryn Beckerdite and Michelle Sroka to the Agricultural Advisory Board for three-year terms expiring on June 30, 2027
   Appointment
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to appoint Kathryn Beckerdite and Michelle Sroka to the Agricultural Advisory Board for three-year terms expiring on June 30, 2027. The motion carried by the following vote:
8. 24-5585 Vote to adopt the Northeast Park Dam Repair Project Ordinance
   Ordinance
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the Northeast Park Dam Repair Project Ordinance was approved. The motion carried by the following vote:
9. 24-5582 Vote to approve Fiscal Year 2024-2025 Budget Amendments
   Budget action Budget and appropriations
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve the Fiscal Year 2024-2025 Budget Amendments as presented. The motion carried by the following vote:
10. 24-5575 Vote to approve Tax Releases and Refunds
    Budget action
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve the Tax Releases and Refunds as presented. The motion carried by the following vote:
11. 24-5581 Vote to accept $89,240 in HRSA grant funds through Piedmont Health Services to establish a doula collaborative
    Budget action Grants and outside fundingHealth and human services
    $89,240 in federal grant funds through Piedmont Health Services to establish a doula collaborative.
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to accept $89,240 in HRSA grant funds through Piedmont Health Services to establish a doula collaborative. The motion carried by the following vote:
12. 24-5539 Vote to approve the Chatham County Secondary Employment Policy
    Other
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve the Chatham County Secondary Employment Policy as presented. The motion carried by the following vote:
13. 24-5578 Vote to approve the contract with Mark III for benefits brokerage services for three years at $35,000 per year
    Contract or award
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the contract with Mark III for benefits brokerage services for three years at $35,000 per year was approved. The motion carried by the following vote:
14. 24-5588 Vote to authorize the County Manager to negotiate and approve the professional services agreement with Freese and Nichols for the Northeast District Park Dam
    Contract or award
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to authorize the County Manager to negotiate and approve the professional services agreement with Freese and Nichols for the Northeast District Park Dam. The motion carried by the following vote:
15. 24-5576 Vote to approve the Subscription Service Agreement for Open Beds through Bamboo Health for the Department of Social Services
    Contract or award Health and human services
    approved · Pass · A motion was made by Commissioner Kenlan, seconded by Commissioner Gomez Flores, that the Subscription Service Agreement for Open Beds through Bamboo Health for the Department of Social Services be approved. The motion carried by the following vote:
16. 24-5550 Vote to approve the naming of two (2) private roads listed as Ambika Landing and Shellbark Lane in Chatham County
    Other
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that this the naming of two (2) private roads listed as Ambika Landing and Shellbark Lane in Chatham County was approved. The motion carried by the following vote:
17. 24-5571 Vote to approve a request by K. Luke Turner, P.E. on behalf of David Weekley Homes for subdivision First Plat review of Hamlet’s Forest Subdivision, consisting of 47 lots on 118.76 acres, located off Hamlets Chapel Road (SR-1525), parcels 1806, 2035, & 95989
    Other Subdivision and site plans
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve a request by K. Luke Turner, P.E. on behalf of David Weekley Homes for subdivision First Plat review of Hamlet’s Forest Subdivision, consisting of 47 lots on 118.76 acres, located off Hamlets Chapel Road (SR-1525), parcels 1806, 2035, & 95989. The motion carried by the following vote:
18. 24-5572 Vote to approve a request by Mark Ashness, P.E. on behalf of SRE NC Landco, LLC for subdivision Preliminary Plat review and approval of Parks at Meadowview Phases 2-4, consisting of 453 lots on 261.23 acres, located off Parks Meadow Drive (SR-1680), parcels 61935, 10893, 89726
    Other Subdivision and site plans
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve a request by Mark Ashness, P.E. on behalf of SRE NC Landco, LLC for subdivision Preliminary Plat review and approval of Parks at Meadowview Phases 2-4, consisting of 453 lots on 261.23 acres, located off Parks Meadow Drive (SR-1680), parcels 61935, 10893, 89726. The motion carried by the foll…
19. SPECIAL PRESENTATION
    Presentation
20. 24-5580 Vote to adopt a resolution honoring Carolina Tiger Rescue’s 50th Anniversary
    Proclamation or recognition Faith and cultural communities
    A resolution honoring Carolina Tiger Rescue's fiftieth anniversary.
    adopted · Pass · A motion was made by Chair Mike Dasher, seconded by Commissioner Katie Kenlan, that this 24-50 Resolution honoring Carolina Tiger Rescue’s 50th Anniversary was adopted. The motion carried by the following vote:
21. PUBLIC COMMENT SESSION
    Procedural
22. 24-5592 Hold a public hearing to receive public comment on the draft of the Chatham County 2025 revaluation Schedule of Values
    Public hearing Tax rate and revaluation
    The hearing on the draft 2025 revaluation schedule of values, which state law requires be noticed and open to comment before the board adopts it.
    received and filed · This Agenda Item was received and filed
23. 24-5574 A legislative public hearing requested by the Chatham County Board of Commissioners to consider amendments to the Chatham County Subdivision Regulations; specifically, sections 2.3, 5.2, and 7.7 to amend language related to Concept Plan reviews and approvals
    Public hearing Subdivision and site plansZoning text amendment
    A hearing on amendments to the subdivision regulations on concept plan reviews. Under the permit choice statute an applicant may pick which version of a rule applies when it changes mid-application, and staff found concept plan submittals being used to lock in the old rules indefinitely.
    referred · This Agenda Item was referred to the Planning Board.
24. BOARD PRIORITIES
    Procedural
25. 24-5600 Vote to approve a resolution approving an Interlocal Agreement to merge the County’s water system with the City of Sanford
    Resolution Contracts and procurementIntergovernmental agreementsWater and sewer
    The interlocal agreement merging the county water system with the City of Sanford. The board held the vote until the full board was present and took it on November 4.
    tabled · This Resolution was tabled until November 4, 2024.
26. 24-5607 Vote to approve an ordinance adopting water System Development Fees effective March 1, 2025
    Ordinance
    tabled · This Ordinance was tabled until November 4, 2024.
27. 24-5606 Vote to approve an amendment to water rates effective March 1, 2025
    Other
    tabled · This Agenda Item was tabled until November 4, 2024.
28. 24-5586 Receive the quarterly update on American Rescue Plan Act Funds
    Other Budget and appropriationsGrants and outside funding
    The American Rescue Plan quarterly update: the allocation, the obligation deadline, projects and expenditures.
    received and filed · This Agenda Item was received and filed.
29. 24-5583 Receive the Fiscal Year 2025 First Quarter Budget Update
    Other Budget and appropriationsTax rate and revaluation
    The first quarter budget update: expenditures, revenues, sales tax and the Article 46 sales tax.
    received and filed · This Agenda Item was received and filed.
30. 24-5584 Receive information on the Human Services Non-Profit funding process and discuss desired funding level for FY2026
    Other Health and human services
    tabled · This Agenda Item was tabled until November 4, 2024.
31. CLERK'S REPORT
    Staff or committee report
32. MANAGER’S REPORT
    Staff or committee report
33. COMMISSIONERS’ REPORTS
    Staff or committee report
34. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the meeting was adjourned. The motion carried by the following vote:
35. Vote to approve the FY 2025 CAPD Trust Fund schedule and budget
    Other Budget and appropriations
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the FY 2025 CAPD Trust Fund schedule and budget was approved. The motion carried by the following vote:
36. Vote to adopt the 2025-2028 Farmland Protection Blueprint
    Other
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the 2025-2028 Farmland Protection Blueprint was approved. The motion carried by the following vote:

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