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Board of Commissioners

Chatham County · Board of Commissioners
Monday, November 4, 2024 at 2:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (47)

1. Work Session - 2:00 PM - Historic Courthouse Courtroom
   Procedural
2. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Vice Chair Howard, seconded by Commissioner Kenlan, that the work session agenda be approved. The motion failed by the following vote:
3. PUBLIC COMMENT SESSION
   Procedural
4. 24-5643 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
   Procedural
   received and filed · This Agenda Item was received and filed
5. BOARD PRIORITIES
   Procedural
6. 24-5612 Review and discuss public input and Planning Board recommendations on the Unified Development Ordinance and facilitate discussion to offer guidance for the final draft
   Proclamation or recognition Comprehensive planHousing and affordabilityZoning text amendment
   The last open questions on the Unified Development Ordinance before adoption: open space density, general use and conditional districts, and affordable housing, worked through with the consultants from the Planning Board's motions and staff input, with modeled scenarios on two real sites.
   received and filed · This Agenda Item was received and filed
7. End of Work Session
   Procedural
8. CLOSED SESSION
   Closed session
9. 24-5641 Vote to go into Closed Session § 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations
   Closed session Economic development incentives
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to go into Closed Session § 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The moti…
10. 24-5642 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Gomez Flores, seconded by Commissioner Kenlan, to come out of closed session. The motion carried by the following vote:
11. RECESS
    Procedural
12. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
13. CALL TO ORDER
    Procedural
14. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
15. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the agenda was approved as amended. The motion carried by the following vote:

1. 24-5622 Vote to approve the May 2, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the May 2, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
2. 24-5623 Vote to approve the May 16, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the May 16, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
3. 24-5625 Vote to approve the June 6, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the June 6, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
4. 24-5624 Vote to approve the June 21, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the June 21, 2022 Work and Regular Session Minutes be approved. The motion carried by the following vote:
5. 24-5597 Vote to approve the September 16, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the September 16, 2024 Work and Regular Session Minutes be approved. The motion carried by the following vote:
6. 24-5620 Vote to appoint Jeff Wilson as an Alternate member of the Board of Equalization and Review with the term expiring on December 31, 2027
   Appointment
   approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, to appoint Jeff Wilson as an Alternate member of the Board of Equalization and Review with the term expiring on December 31, 2027. The motion carried by the following vote:
7. 24-5610 Vote to approve Fiscal Year 2024-2025 Budget Amendments
   Budget action Budget and appropriations
   approved · Pass · A motion was made by Commissioner Kenlan, seconded by Vice Chair Howard, to approve Fiscal Year 2024-2025 Budget Amendments as presented. The motion carried by the following vote:
8. SPECIAL PRESENTATION
   Presentation
9. 24-5611 Vote to adopt a resolution supporting Operation Green Light for Veterans
   Resolution Faith and cultural communities
   A resolution supporting Operation Green Light for Veterans.
   adopted · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Franklin Gomez Flores, that the 24-51 Resolution supporting Operation Green Light for Veterans was adopted. The motion carried by the following vote:
10. PUBLIC COMMENT SESSION
    Procedural
11. 24-5644 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
    Procedural
    received and filed · This Agenda Item was received and filed
12. BOARD PRIORITIES
    Procedural
13. 24-5613 Vote to approve a resolution approving an Interlocal Agreement to merge the County’s water system with the City of Sanford
    Resolution Contracts and procurementIntergovernmental agreementsWater and sewer
    An interlocal agreement merging the county's water system with the City of Sanford. The county keeps land use control, with its own development ordinance governing development.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the 24-52 Resolution approving an Interlocal Agreement to merge the County’s water system with the City of Sanford was approved. The motion carried by the following vote:
14. 24-5614 Vote to approve an ordinance adopting water System Development Fees effective March 1, 2025
    Ordinance Fees and utility ratesWater and sewer
    An ordinance adopting water system development fees effective March 1, 2025.
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that an ordinance adopting water System Development Fees effective March 1, 2025 was approved. The motion carried by the following vote:
15. 24-5615 Vote to approve an amendment to water rates effective March 1, 2025
    Other Fees and utility ratesWater and sewer
    An amendment to water rates effective March 1, 2025.
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that an amendment to water rates effective March 1, 2025 was approved. The motion carried by the following vote:
16. 24-5617 Continue the American Rescue Plan Act Funds Quarterly Update from the October 21, 2024 meeting
    Other Budget and appropriationsGrants and outside funding
    The American Rescue Plan quarterly update, continued from October 21.
    received and filed · This Agenda Item was received and filed
17. 24-5618 Receive information on the Human Services Non-Profit funding process and discuss desired funding level for FY2026
    Other Budget and appropriationsHealth and human services
    Human services non-profit funding, which has been flat in the operating budget for several years. The board wanted both an increase and a method for setting annual increases.
    received and filed · This Agenda Item was received and filed
18. 24-5616 Receive a presentation of the FY2026-3032 Capital Improvement Plan
    Presentation Bonds and debtBudget and appropriationsPublic facilitiesSchools and education
    The 2026-2032 capital improvement plan. Two school projects were pushed back two years each, the Margaret Pollard expansion and the new elementary school at Chatham Park North Village, because enrollment growth came in under projection.
    received and filed · This Agenda Item was received and filed
19. 24-5619 Vote to designate one voting delegate and optional alternate voting delegate to the North Carolina Association of County Commissioners Legislative Goals Conference
    Other
    received and filed · This Agenda Item was received and filed
20. CLERK'S REPORT
    Staff or committee report
21. MANAGER’S REPORT
    Staff or committee report
22. COMMISSIONERS’ REPORTS
    Staff or committee report
23. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan to adjourn. The motion carried by the following vote:
24. 24-5663 Vote to approve a resolution approving an Interlocal Agreement to merge the Northwest Chatham Water District with the City of Sanford
    Resolution Contracts and procurementIntergovernmental agreementsWater and sewer
    Merging the Northwest Chatham Water District with the City of Sanford.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the 24-53 Resolution approving an Interlocal Agreement to merge the Northwest Chatham Water District with the City of Sanford was adopted. The motion carried by the following vote:
25. 24-5664 ADJOURNMENT
    Procedural
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, that the meeting of the Northwest Chatham Water District Board was adjourned. The motion carried by the following vote:
26. 24-5668 Consider approving a resolution approving an Interlocal Agreement to merge the District’s water system with the City of Sanford
    Resolution Contracts and procurementIntergovernmental agreementsWater and sewer
    Merging the Southwest Chatham Water District with the City of Sanford.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the 24-54 Resolution approving an Interlocal Agreement to merge the Southwest Chatham Water District with the City of Sanford was approved. The motion carried by the following vote:
27. 24-5669 ADJOURNMENT
    Procedural
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the meeting of the Southwest Chatham Water District Board be adjourned. The motion carried by the following vote:
28. 24-5673 Vote to approve a resolution approving an Interlocal Agreement to merge the Southeast Chatham Water District with the City of Sanford
    Resolution Contracts and procurementIntergovernmental agreementsWater and sewer
    Merging the Southeast Chatham Water District with the City of Sanford.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, that the 24-55 Resolution approving an Interlocal Agreement to merge the Southeast Chatham Water District's with the City of Sanford was approved. The motion carried by the following vote:
29. 24-5674 ADJOURNMENT
    Procedural
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, that the meeting of the Southeast Chatham Water District be adjourned. The motion carried by the following vote:
30. 24-5773 Vote to apply for the United States Department of Energy Energy Efficiency and Conservation Block Grant for county facilities
    Other Environment and sustainabilityGrants and outside fundingPublic facilities
    An application for the federal Energy Efficiency and Conservation Block Grant for county facilities. The county was awarded $350,000 the following year for energy audits at thirteen buildings.
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Karen Howard, to apply for the United States Department of Energy Energy Efficiency and Conservation Block Grant for county facilities. The motion carried by the following vote:

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