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Board of Commissioners

Chatham County · Board of Commissioners
Monday, November 18, 2024 at 4:00 pm · Historic Courthouse Courtroom

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Agenda items (54)

1. Work Session - 4:00 PM - Historic Courthouse Courtroom
   Procedural
2. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, that the work session agenda was approved. The motion carried by the following vote:
3. RECOGNITION OF RETIREES
   Proclamation or recognition
4. 24-5609 Recognize retiree Captain Chris Cooper on his retirement from the Chatham County Sheriff's Office
   Resolution
5. 24-5678 Recognize retiree Roy Robinson on his retirement from the Facilities and Construction Department
   Other
   This Agenda Item was received and filed
6. PUBLIC COMMENT SESSION
   Procedural
7. 24-5656 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
   Procedural
   received and filed · This Agenda Item was received and filed
8. BOARD PRIORITIES
   Procedural
9. 24-5649 Receive a presentation on the Dairy Program with Cooperative Extension
   Presentation Farmland and open space
   The Cooperative Extension's dairy program.
   received and filed · This Agenda Item was received and filed
10. 24-5650 Receive a presentation on the 4-H Program with Cooperative Extension
    Presentation Farmland and open spaceSchools and education
    The Cooperative Extension's 4-H program.
    received and filed · This Agenda Item was received and filed
11. End of Work Session
    Procedural
12. RECESS
    Procedural
13. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
14. CALL TO ORDER
    Procedural
15. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
16. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, that the regular session agenda was approved. The motion carried by the following vote:

1. 24-5626 Vote to reappoint Larry Miller to the ABC Board with a term ending June 30, 2027
   Appointment
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to reappoint Larry Miller to the ABC Board with a term ending June 30, 2027. The motion carried by the following vote:
2. 24-5679 Vote to appoint Allison Bolin to the Chatham Economic Development Corporation Board of Directors with a term ending 2028
   Appointment
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to appoint Allison Bolin to the Chatham Economic Development Corporation Board of Directors with a term ending 2028. The motion carried by the following vote:
3. 24-5676 Vote to award the Glock 9mm Model 17 side arm and badge to Chris Cooper pursuant to North Carolina General Statute Chapter 17F-20
   Other
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to award the Glock 9mm Model 17 side arm and badge to Chris Cooper pursuant to North Carolina General Statute Chapter 17F-20. The motion carried by the following vote:
4. 24-5621 Vote to approve the naming of two (2) private roads in Chatham County listed as Cobbleston Creek Way and Herdon Acres Drive
   Other
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve the naming of two (2) private roads in Chatham County listed as Cobbleston Creek Way and Herdon Acres Drive. The motion carried by the following vote:
5. 24-5630 Vote to approve the naming of one private road in Chatham County listed as Rainforest Place
   Other
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve the naming of one private road in Chatham County listed as Rainforest Place. The motion carried by the following vote:
6. 24-5677 Vote to approve grant proposal for NC Department of Environmental Quality Food Waste Grant to conduct a food waste drop off pilot program
   Other Grants and outside fundingSolid waste and recycling
   A grant proposal to the state environmental quality department for a food waste study.
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve grant proposal for NC Department of Environmental Quality Food Waste Grant to conduct a food waste drop off pilot program. The motion carried by the following vote:
7. 24-5628 Vote to approve CDM Smith Task Order #1 to the On-call Engineering Contract in the amount of $143,768.00 for water line extensions
   Contract or award Contracts and procurement
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve CDM Smith Task Order #1 to the On-call Engineering Contract in the amount of $143,768.00 for water line extensions. The motion carried by the following vote:
8. 24-5631 Vote to award the bid for fire hydrant replacement to Hunter Contracting for $726.651.41 and approve the contract
   Contract or award Contracts and procurementFire and EMSWater and sewer
   A $726,651.41 bid for fire hydrant replacement.
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to award the bid for fire hydrant replacement to Hunter Contracting for $726.651.41 and approve the contract. The motion carried by the following vote:
9. 24-5632 Vote to approve contract with DCS Pharmacy, Inc DBA Datascan pharmacy inventory software platform for the Chatham County Public Health Department
   Contract or award Health and human services
   approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve contract with DCS Pharmacy, Inc DBA Datascan pharmacy inventory software platform for the Chatham County Public Health Department. The motion carried by the following vote:
10. 24-5652 Vote to approve the Candid subscriber license service agreement for a database of public information for the libraries
    Contract or award
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve the Candid subscriber license service agreement for a database of public information for the libraries. The motion carried by the following vote:
11. 24-5653 Vote to approve the ConnectWell subscription service agreement for Library database
    Contract or award
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve the ConnectWell subscription service agreement for Library database. The motion carried by the following vote:
12. 24-5658 Vote to approve a Memorandum of Agreement with North Carolina Administrative Office of the Courts for the installation courtroom audio visual system to be used to aid in Chatham County remote court proceedings
    Contract or award
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve a Memorandum of Agreement with North Carolina Administrative Office of the Courts for the installation courtroom audio visual system to be used to aid in Chatham County remote court proceedings. The motion carried by the following vote:
13. 24-5634 Vote to amend the Fee Schedule to implement a sliding scale fee for well water sampling fees up to the currently established fee
    Budget action Fees and utility ratesHealth and human servicesWater and sewer
    A sliding scale for well water sampling fees.
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to amend the Fee Schedule to implement a sliding scale fee for well water sampling fees up to the currently established fee. The motion carried by the following vote:
14. 24-5636 Vote to confirm designation of Child Fatality Prevention Team/Community Child Protection Team as a single-county team
    Other
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to confirm designation of Child Fatality Prevention Team/Community Child Protection Team as a single-county team. The motion carried by the following vote:
15. 24-5647 Vote to approve Fiscal Year 2024-2025 Budget Amendments
    Budget action Budget and appropriations
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve Fiscal Year 2024-2025 Budget Amendments as presented. The motion carried by the following vote:
16. 24-5633 Vote to authorize the purchase of six Ford Police Interceptor Utility vehicles in the amount of $243,298.20 on State Contract NC70A-STC2510A as included in the FY2025 budget
    Contract or award Budget and appropriationsPolice and public safety
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to authorize the purchase of six Ford Police Interceptor Utility vehicles in the amount of $243,298.20 on State Contract NC70A-STC2510A as included in the FY2025 budget. The motion carried by the following vote:
17. 24-5645 Vote to approve Tax Releases and Refunds
    Budget action
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve Tax Releases and Refunds as presented. The motion carried by the following vote:
18. 24-5646 Vote to approve Chatham County’s 2025 Schedule of Values
    Other Tax rate and revaluation
    The 2025 schedule of values, the basis for the county's revaluation.
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve Chatham County’s 2025 Schedule of Values as presented. The motion carried by the following vote:
19. 24-5648 Receive the Tax Collector’s Departmental Report for July-September 2024
    Staff or committee report
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to receive the Tax Collector’s Departmental Report for July-September 2024. The motion carried by the following vote:
20. 24-5675 Vote to approve a subaward agreement with Chatham County Schools for ventilation system improvements to existing gymnasiums using American Rescue Plan Act funds totaling $2 million.
    Contract or award Grants and outside fundingPublic facilitiesSchools and education
    A $2 million subaward to the school system for ventilation improvements to existing gymnasiums, paid from American Rescue Plan money.
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve a subaward agreement with Chatham County Schools for ventilation system improvements to existing gymnasiums using American Rescue Plan Act funds totaling $2 million. The motion carried by the following vote:
21. 24-5635 Vote to adopt a resolution approving a Interlocal Agreement for the American Tobacco Trail and Development of Park Facilities with the Town of Cary
    Resolution Contracts and procurementIntergovernmental agreementsParks and recreation
    An interlocal agreement for the American Tobacco Trail.
    adopted · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to adopt a 24-56 resolution approving a Interlocal Agreement for the American Tobacco Trail and Development of Park Facilities with the Town of Cary. The motion carried by the following vote:
22. 24-5637 Vote to adopt a resolution for the legislative request for a revision to the existing Conditional District Compact Community for Vicker’s Village, to be located at US 15/501 N and Jack Bennett’s and Vicker’s Roads, that was approved on November 15, 2021, to modify Condition Numbers 5, 6, 7, and 8 to modify the phasing of the project and Condition Number 22 to expand the requirement for the first building permit for three more years from a new approval date, Williams Township
    Resolution Rezoning
    adopted · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to adopt a 24-57 resolution for the legislative request for a revision to the existing Conditional District Compact Community for Vicker’s Village, to be located at US 15/501 N and Jack Bennett’s and Vicker’s Roads, that was approved on November 15, 2021, to modify Condition Numbers 5, 6, 7, and 8 to modify …
23. 24-5638 Vote to approve a request by Van Finch on behalf of Fitch Creations, Inc for subdivision Final Plat review of Section X Area “F” Currituck, consisting of 6 lots on 3.755 acres, located off Millcroft, (SR-1817), parcel 18998
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve a request by Van Finch on behalf of Fitch Creations, Inc for subdivision Final Plat review of Section X Area “F” Currituck, consisting of 6 lots on 3.755 acres, located off Millcroft, (SR-1817), parcel 18998. The motion carried by the following vote:
24. 24-5639 Vote to approve a request by Jeff Foster, P.E. on behalf of Maurice Nunn for subdivision First Plat review of New Hope Overlook, consisting of 22 lots on 45.115 acres, located off New Hope Church Road (SR-1733), parcels 75213 & 19704
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, to approve a request by Jeff Foster, P.E. on behalf of Maurice Nunn for subdivision First Plat review of New Hope Overlook, consisting of 22 lots on 45.115 acres, located off New Hope Church Road (SR-1733), parcels 75213 & 19704. The motion carried by the following vote:
25. SPECIAL PRESENTATION
    Presentation
26. 24-5654 Present and vote to adopt a resolution honoring Commissioner Mike Dasher
    Proclamation or recognition Elections and districts
    A resolution honoring the outgoing chair for his years of service.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to adopt a 24-58 resolution honoring Commissioner Mike Dasher. The motion carried by the following vote:
27. PUBLIC COMMENT SESSION
    Procedural
28. 24-5657 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
    Procedural
    received and filed · This Agenda Item was received and filed
29. 24-5655 Hold a public hearing to receive public comment on the Recommended FY2026-2032 Capital Improvements Plan (CIP)
    Public hearing Bonds and debtBudget and appropriationsParks and recreation
    The hearing on the recommended 2026-2032 capital improvements plan. One written comment asked the board to fund trail projects, noting that reliance on competitive grants has left master plans going back to 2008 unbuilt.
    received and filed · This Agenda Item was received and filed
30. 24-5640 A legislative rezoning public hearing requested by Glandon Forest Equity on Parcel 68537, being on 2.40 acres out of the 5.527 total acres, located on NC 87 N, from R-1 Residential to Conditional District Neighborhood Business (CD-NB), for a retail business, Hadley Township
    Public hearing Land conversion and large developmentRezoning
    A rezoning of 2.40 acres on NC 87 N from residential to conditional district neighborhood business for a Dollar General in Hadley Township. Supporters cited the distance residents drive for groceries; opponents argued a chain store does not fit a rural crossroads as the new ordinance defines one. The hearing closed and the item went to the Planning Board.
    referred · This Agenda Item was referred to the Planning Board.
31. BOARD PRIORITIES
    Procedural
32. 24-5651 Review and vote to adopt Recode Chatham Unified Development Ordinance
    Ordinance Comprehensive planRezoningZoning text amendment
    The Recode Chatham Unified Development Ordinance, adopted in two votes after four years of work and the Planning Board's 7-1 recommendation. Senate Bill 382 blocked its implementation three weeks later.
    adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to adopt the 24-59 resolution for the Recode Chatham Unified Development Ordinance. The motion carried by the following vote:
33. CLERK'S REPORT
    Staff or committee report
34. MANAGER’S REPORT
    Staff or committee report
35. COMMISSIONERS’ REPORTS
    Staff or committee report
36. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Vice Chair Karen Howard, seconded by Commissioner Katie Kenlan, that the meeting was adjourned. The motion carried by the following vote:

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