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Board of Commissioners

Chatham County · Board of Commissioners
Monday, March 17, 2025 at 1:00 pm · Historic Courthouse Courtroom

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Agenda items (75)

1. Work Session - 1:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · This was approved
4. RECOGNITION OF RETIREES
   Proclamation or recognition
5. 25-0065 Recognize Retirees Miranda Moore
   Other
   received and filed · This Agenda Item was received and filed.
6. SPECIAL PRESENTATION
   Presentation
7. 25-0129 Vote to adopt and present a Resolution to proclaim April 2025 as Child Abuse Prevention Month
   Resolution
   adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the 25-06 Resolution to proclaim April 2025 as Child Abuse Prevention Month was adopted. The motion carried by the following vote:
8. PUBLIC COMMENT SESSION
   Procedural
9. 25-0131 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
   Procedural
10. BOARD PRIORITIES
    Procedural
11. 25-0056 Receive a presentation from Vaya Health
    Presentation Drugs and addictionHealth and human services
    A presentation from Vaya Health, the county's managed care organization for mental health.
    received and filed · This Agenda Item was received and filed.
12. 25-0104 Receive a presentation from the Triangle West Transportation Planning Organization
    Presentation Intergovernmental agreementsRoads and transportation
    A presentation from the Triangle West Transportation Planning Organization.
    received and filed · This Agenda Item was received and filed.
13. 25-0101 Receive the Annual Report from the Affordable Housing Advisory Committee for the Calendar Year 2024
    Staff or committee report Housing and affordability
    The Affordable Housing Advisory Committee's annual report for 2024.
    received and filed · This Agenda Item was received and filed.
14. 25-0069 Receive a presentation from the Conservation Working Group
    Presentation Environment and sustainabilityFarmland and open spaceStormwater and flooding
    The conservation working group's update: land, watershed protection, climate and sustainability programming, natural resources work and its collaborations.
    received and filed · This Agenda Item was received and filed.
15. 25-0067 Discuss a request by the Chatham Planning Board to provide recommendations to amend the Ordinance Establishing the Chatham County Planning Board
    Proclamation or recognition Ethics and transparencyZoning text amendment
    The Planning Board asked to amend the ordinance that establishes it. Staff described the changes as housekeeping, and the board's consensus was for staff to work with the Planning Board and bring back a redline for approval.
    received and filed · This Agenda Item was received and filed.
16. 25-0120 Receive an BOC Committees and Liaison Update
    Other
    approved · Pass · A motion was made by Commissioner David Delaney, seconded by Commissioner Franklin Gomez Flores, to eliminate the board liaison role on boards and committees. The motion carried by the following vote:
17. End of Work Session
    Procedural
18. CLOSED SESSION
    Closed session
19. 25-0097 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege and to consider and give instructions to an attorney concerning the handling or settlement of a claim and a judicial action (i.e., The Summit Church-Homestead Heights Baptist Church, Inc. v. Chatham County, North Carolina Board of Commissioners)
    Closed session
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner David Delaney at 4:25pm, to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege and to consider and give instructions to an attorney concerning the handling or settlement of a claim and a judicial…
20. 25-0098 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson at 4:53pm, to come out of closed session. The motion carried by the following vote:
21. RECESS
    Procedural
22. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
23. CALL TO ORDER
    Procedural
24. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
25. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the Regular Session agenda was approved as amended. The motion carried by the following vote:

1. 25-0059 Vote to approve the December 2, 2024 Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the December 2, 2024 Regular Session Minutes were approved. The motion carried by the following vote:
2. 25-0060 Vote to approve the December 16, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the December 16, 2024 Work and Regular Session Minutes were approved. The motion carried by the following vote:
3. 25-0088 Vote to appoint Ashley Tittemore as the District 1 Library Advisory Committee member with a term expiring June 30, 2027
   Appointment
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to appoint Ashley Tittemore as the District 1 Library Advisory Committee member with a term expiring June 30, 2027. The motion carried by the following vote:
4. 25-0086 Vote to appoint Janet Nichols as the District 1 Board of Equalization and Review member with a term ending December 31, 2027 and Wyatt Underwood as an Alternate with a term expiring on 12/31/2028
   Appointment
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to appoint Janet Nichols as the District 1 Board of Equalization and Review member with a term ending December 31, 2027 and Wyatt Underwood as an Alternate member with a term expiring December 31, 2028. The motion carried by the following vote:
5. 25-0087 Vote to appoint Marisol Hydock as the District 5 Environmental Review Advisory Committee member with a term expiring June 30, 2026
   Appointment
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to appoint Marisol Hydock as the District 5 Environmental Review Advisory Committee member with a term expiring June 30, 2026. The motion carried by the following vote:
6. 25-0057 Vote to adopt a resolution declaring property surplus and authorizing sale of said property
   Budget action
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the 25-07 Resolution declaring property surplus and authorizing sale of said property was adopted. The motion carried by the following vote:
7. 25-0058 Vote to adopt a resolution amending the Chatham County Personnel Policy
   Resolution Appointments and personnel
8. 25-0062 Vote to adopt a resolution approving the NCDOT Road Addition - Briar Chapel Subdivision Firmage Tract
   Resolution Subdivision and site plans
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that this 25-08 Resolution approving the NCDOT Road Addition - Briar Chapel Subdivision Firmage Tract was adopted. The motion carried by the following vote:
9. 25-0111 Vote to adopt a resolution approving the state and federally mandated compliance policies for the Coronavirus State Fiscal Recovery Fund and American Rescue Act funding
   Resolution
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to adopt the 25-09 Resolution approving the state and federally mandated compliance policies for the Coronavirus State Fiscal Recovery Fund and American Rescue Act funding. The motion carried by the following vote:
10. 25-0103 Vote to adopt a resolution for the North Carolina Department of Transportation Road addition in the Laurel Ridge Subdivision
    Resolution Subdivision and site plans
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that 25-10 Resolution for the North Carolina Department of Transportation Road addition in the Laurel Ridge Subdivision was adopted. The motion carried by the following vote:
11. 25-0109 Vote to approve Fiscal Year 2024-2025 Budget Amendments
    Budget action Budget and appropriations
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the Fiscal Year 2024-2025 Budget Amendments were approved as presented. The motion carried by the following vote:
12. 25-0127 Vote to accept $13,618 from the NCDHHS Food Protection and Facilities Branch to support the Environmental Health Food and Lodging Program
    Other
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to accept $25,469 from the NCDHHS Food Protection and Facilities Branch to support the Environmental Health Food and Lodging Program. The motion carried by the following vote:
13. 25-0099 Vote to accept $11,454 from NC DHHS to support core infrastructure improvements such as workforce, foundational capabilities, and data infrastructure
    Other
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to accept $11,454 from NC DHHS to support core infrastructure improvements such as workforce, foundational capabilities, and data infrastructure. The motion carried by the following vote:
14. 25-0100 Vote to accept $7,500 from the NC Alliance for Public Health Agencies to participate in the Thriving Hearts research project in partnership with UNC-Chapel Hill and Orange County Health Department
    Other Health and human services
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to accept $7,500 from the NC Alliance for Public Health Agencies to participate in the Thriving Hearts research project in partnership with UNC-Chapel Hill and Orange County Health Department. The motion carried by the following vote:
15. 25-0063 Vote to approve the letter of support for Triangle West Transportation Planning Organization’s application for the PROTECT Grant Program
    Other Grants and outside funding
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the letter of support for Triangle West Transportation Planning Organization’s application for the PROTECT Grant Program was approved. The motion carried by the following vote:
16. 25-0068 Vote to approve Tax Releases and Refunds for January 2025
    Budget action
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to approve Tax Releases and Refunds for January 2025. The motion carried by the following vote:
17. 25-0113 Vote to approve Tax Releases and Refunds for February 2025
    Budget action
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to approve Tax Releases and Refunds for February 2025. The motion carried by the following vote:
18. 25-0070 Vote to receive the Tax Collector’s Departmental Report for December 2024
    Staff or committee report
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to receive the Tax Collector’s Departmental Report for December 2024. The motion carried by the following vote:
19. 25-0074 Vote to approve the naming of two private roads in Chatham County listed as Cox Forest Lane and Sleepy Williams Way
    Other
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the naming of two private roads in Chatham County listed as Cox Forest Lane and Sleepy Williams Way was approved. The motion carried by the following vote:
20. 25-0064 Vote to approve the naming of a private drive(s) listed as Bend in the River Way in Chatham County
    Other
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the naming of a private drive(s) listed as Bend in the River Way in Chatham County was approved. The motion carried by the following vote:
21. 25-0110 Vote to approve the naming of three private roads in Chatham County listed as Turkey Buzzard Lane, Byelick Way, and Melody Drive
    Other
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Commissioner Gomez Flores, that the naming of three private roads in Chatham County listed as Turkey Buzzard Lane, Byelick Way, and Melody Drive be approved. The motion carried by the following vote:
22. 25-0117 Vote to approve the grant application of the North Carolina Parks and Recreation Trust Funds (PARTF) for Parker’s Ridge Park with a County match of $753,550
    Other Grants and outside fundingParks and recreation
    A grant application to the state Parks and Recreation Trust Fund.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the grant application of the North Carolina Parks and Recreation Trust Funds (PARTF) for Parker’s Ridge Park with a County match of $753,550 was approved. The motion carried by the following vote:
23. 25-0119 Vote to approve the grant application for the State Library for two outdoor Library Locker Kiosks with a ten percent match of $4,967
    Other Grants and outside funding
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the grant application for the State Library for two outdoor Library Locker Kiosks with a ten percent match of $4,967 was approved. The motion carried by the following vote:
24. 25-0071 Vote to approve a Memorandum of Agreement with Siler City to Provide Household Hazardous Waste Disposal Services for Their Residents
    Contract or award Intergovernmental agreementsSolid waste and recycling
    An agreement with Siler City to take its residents' household hazardous waste.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a Memorandum of Agreement with Siler City to Provide Household Hazardous Waste Disposal Services for Their Residents was approved. The motion carried by the following vote:
25. 25-0114 Vote to approve a contract with Martin Starnes & Associates, CPAs, P.A. for the FY2025 Audit
    Contract or award
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Commissioner Gomez Flores, that a contract with Martin Starnes & Associates, CPAs, P.A. for the FY2025 Audit be approved. The motion carried by the following vote:
26. 25-0128 Vote to approve a contract with Samsara, Inc., to provide fleet telematics for the Environmental Quality Department fleet
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with Samsara, Inc., to provide fleet telematics for the Environmental Quality Department fleet was approved. The motion carried by the following vote:
27. 25-0118 Vote to approve a contract with the Town of Apex for the reimbursement associated with the Apex Gateway development
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with the Town of Apex for the reimbursement associated with the Apex Gateway development was approved. The motion carried by the following vote:
28. 25-0102 Vote to approve a contract amendment with White & Smith LLC (dba White Smith Cousino) for the UDO
    Contract or award Contracts and procurementZoning text amendment
    A contract amendment with the consultant on the Unified Development Ordinance.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract amendment with White & Smith LLC (dba White Smith Cousino) for the UDO was approved. The motion carried by the following vote:
29. 25-0124 Vote to approve a contract amendment with Stewart Inc. to provide Park Design Services for Parker’s Ridge Park Phase I with a cost savings of $34,700
    Contract or award Contracts and procurementParks and recreationPublic facilities
    A contract amendment for park design services at Parker's Ridge.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract amendment with Stewart Inc. to provide Park Design Services for Parker’s Ridge Park Phase I with a cost savings of $34,700 was approved. The motion carried by the following vote:
30. 25-0130 Vote to approve a contract with Blue Cross Blue Shield of NC for Health Insurance
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with Blue Cross Blue Shield of NC for Health Insurance was approved. The motion carried by the following vote:
31. 25-0134 Vote to approve a contract with Metropolitan Life Insurance Company for cancer insurance coverage
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with Metropolitan Life Insurance Company for cancer insurance coverage was approved. The motion carried by the following vote:
32. 25-0135 Vote to approve a contract with Lincoln Financial for hospital indemnity coverage
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that a contract with Lincoln Financial for hospital indemnity coverage was approved. The motion carried by the following vote:
33. SPECIAL PRESENTATION
    Presentation
34. 25-0126 Vote to adopt and present a Resolution Recognizing the 20th Anniversary of the Chatham County Community Resource Court
    Proclamation or recognition
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that 25-11 Resolution Recognizing the 20th Anniversary of the Chatham County Community Resource Court was adopted. The motion carried by the following vote:
35. 25-0076 Vote to adopt and present a Resolution Honoring Black History Month
    Proclamation or recognition Civil rights and nondiscriminationFaith and cultural communities
    A resolution honoring Black History Month.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that this 25-12 Resolution Honoring Black History Month was adopted. The motion carried by the following vote:
36. 25-0125 Vote to adopt and present a Resolution Honoring Women’s History Month in Chatham County
    Proclamation or recognition Civil rights and nondiscrimination
    A resolution honoring Women's History Month.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that 25-13 Resolution Honoring Women’s History Month in Chatham County was adopted. The motion carried by the following vote:
37. 25-0136 Vote to adopt and present a Resolution to proclaim April 11, 2025 through April 17, 2025 as Black Maternal Health Week in Chatham County
    Resolution Civil rights and nondiscriminationHealth and human services
    A resolution proclaiming April 11 to 17 as Black Maternal Health Week.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that 25-14 Resolution to proclaim April 11, 2025 through April 17, 2025 as Black Maternal Health Week in Chatham County was adopted. The motion carried by the following vote:
38. PUBLIC COMMENT SESSION
    Procedural
39. 25-0132 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
40. 25-0061 A quasi-judicial public hearing for a Special Use Permit (SUP) requested by Chatham County Facilities and Construction for a new EMS station to be located on Parcel No. 62221 (2.3 acres) and 95753 (.66 acres), located at 9251 US 15-501 N, Baldwin Township
    Public hearing Fire and EMSPolice and public safetyPublic facilities
    A quasi-judicial hearing on a special use permit for a new EMS station at 9251 US 15-501 N in Baldwin Township. Speakers were sworn, staff presented, nobody signed up, and the item went to the Planning Board, which recommended it 10-0 on April 1.
    referred · This Agenda Item was referred to the Planning Board.
41. BOARD PRIORITIES
    Procedural
42. 25-0085 Vote to appoint Lincoln Frye as the District 5 member to the Affordable Housing Advisory Committee and appoint a Full Board Member to the Affordable Housing Advisory Committee with both terms expiring June 30, 2026
    Appointment Appointments and personnelHousing and affordability
    Lincoln Frye appointed as the District 5 member of the Affordable Housing Advisory Committee, from a field of eleven applicants.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to appoint Lincoln Frye as the District 5 member to the Affordable Housing Advisory Committee and appoint Claire Kane as a Full Board Member to the Affordable Housing Advisory Committee with both terms expiring June 30, 2026. The motion carried by the following vote:
43. 25-0084 Vote to appoint the District 2 Planning Board representative with a term expiring 12/31/2028, David Brent Levy as the District 4 Planning Board representative with a term expiring 12/31/2026, and the District 5 Planning Board representative with a term expiring 12/31/2026
    Appointment Appointments and personnelRezoning
    Three Planning Board seats. The District 2 appointment of Stephen Powers was moved to consent at the start of the evening. Four written comments objected that the District 4 appointee lives in District 2 while qualified District 4 applicants had applied. The appointments were made as recommended.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, to appoint Stephen Powers as the District 2 Planning Board representative with a term expiring 12/31/2028, David Brent Levy as the District 4 Planning Board representative with a term expiring 12/31/2026, and Adam Feher as the District 5 Planning Board representative with a term expiring 12/31/2026.…
44. CLERK'S REPORT
    Staff or committee report
45. MANAGER’S REPORT
    Staff or committee report
46. COMMISSIONERS’ REPORTS
    Staff or committee report
47. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores that the meeting was adjourned. The motion carried by the following vote:
48. 25-0193 Vote to adopt a Resolution Honoring National Line Workers Appreciation Day
    Proclamation or recognition
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that 25-15 Resolution Honoring Line Worker Day was adopted. The motion carried by the following vote:

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