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Board of Commissioners

Chatham County · Board of Commissioners
Monday, August 18, 2025 at 2:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (66)

1. Work Session - 2:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that this was approved. The motion carried by the following vote:
4. SPECIAL PRESENTATION
   Presentation
5. 25-0353 Vote to adopt a resolution recognizing Payroll Week during the week of September 1st through 5th, 2025, in Chatham County
   Proclamation or recognition
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that this 25-48 resolution recognizing Payroll Week during the week of September 1st through 5th, 2025, in Chatham County was adopted. The motion carried by the following vote:
6. 25-0381 Vote to adopt a resolution proclaiming September 2025 Healthy Aging Month in Chatham County
   Proclamation or recognition
   adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that this 25-49 Resolution proclaiming September 2025 Healthy Aging Month in Chatham County was adopted. The motion carried by the following vote:
7. PUBLIC COMMENT SESSION
   Procedural
8. 25-0416 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
   Procedural
   received and filed · This Agenda Item was received and filed.
9. BOARD PRIORITIES
   Procedural
10. 25-0383 Receive a presentation on the Housing Programs in Chatham County
    Presentation
    received and filed · This Agenda Item was received and filed.
11. 25-0406 Receive a presentation on the recovery from Tropical Depression Chantal in Chatham County
    Presentation
    received and filed · This Agenda Item was received and filed.
12. 25-0413 Receive a presentation and vote to approve the agenda and format for an upcoming Board of Commissioners climate retreat
    Presentation Environment and sustainability
    received and filed · This Agenda Item was received and filed.
13. 25-0412 Receive the quarterly update on American Rescue Plan Act Funds
    Other
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the ARPA Enabled Project funds be used for Deep River State Trail feasibility study $75,000 match and the Pegg Tract Improvements for the Haw River State Trail $152,294 match. The motion carried by the following vote:
14. 25-0407 Receive a presentation on the new Chatham County Information Hub platform and goal tracking initiative
    Presentation
    received and filed · This Agenda Item was received and filed
15. CLOSED SESSION
    Closed session
16. 25-0410 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege
    Closed session
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores at 4:38pm, to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege. The motion carried by the following vote:
17. 25-0419 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores at 5:17pm, to come out of closed session. The motion carried by the following vote:
18. 25-0418 Vote to go into Closed Session § 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations
    Closed session Economic development incentives
    approved · Pass · A motion was made by Commissioner Gomez Flores, seconded by Vice Chair Kenlan at 5:20pm, to go into Closed Session § 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The …
19. 25-0411 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores at 6:05pm, to come out of closed session. The motion carried by the following vote:
20. End of Work Session
    Procedural
21. RECESS
    Procedural
22. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
23. CALL TO ORDER
    Procedural
24. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
25. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner David Delaney, that the regular session agenda was approved. The motion carried by the following vote:

1. 25-0420 Vote to approve the November 16, 2021 Capital Improvement Plan Work Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the November 16, 2021 Capital Improvement Plan Work Session Minutes were approved. The motion carried by the following vote:
2. 25-0405 Vote to approve the November 21, 2022 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the November 21, 2022 Work and Regular Session Minutes were approved. The motion carried by the following vote:
3. 25-0408 Vote to approve the July 21, 2025 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the July 21, 2025 Work and Regular Session Minutes were approved. The motion carried by the following vote:
4. 25-0409 Vote to adopt a resolution approving the 2026 Board of Commissioners Meeting Schedule and FY 2027 Budget Calendar
   Resolution Budget and appropriations
   adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the 25-50 resolution approving the 2026 Board of Commissioners Meeting Schedule and FY 2027 Budget Calendar was adopted. The motion carried by the following vote:
5. 25-0395 Vote to adopt a resolution for the NCDOT Road Addition - Briar Chapel Subdivision
   Resolution Subdivision and site plans
   adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the 25-51 resolution for the NCDOT Road Addition - Briar Chapel Subdivision was adopted. The motion carried by the following vote:
6. 25-0398 Vote to adopt a resolution amending the Chatham County Personnel Policy
   Resolution Appointments and personnel
   adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the 25-52 resolution amending the Chatham County Personnel Policy Policies and Procedures was adopted. The motion carried by the following vote:
7. 25-0180 Vote to approve the lease agreement with Love Chatham, Inc. for the operation of the transitional housing facility located at 57 Camp Drive in Pittsboro
   Contract or award Homelessness and shelterPublic facilitiesTransit
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the lease agreement with Love Chatham, Inc. for the operation of the transitional housing facility located at 57 Camp Drive in Pittsboro was approved. The motion carried by the following vote:
   • 57 Camp Dr · no matching parcel on file
8. 25-0414 Vote to authorize the County Manager to execute and submit all necessary participation forms and future documents related to Sandoz Inc., Purdue Pharma, and other opioid settlements, as needed, to preserve the County’s eligibility for any associated funds, and to dismiss the Henry Schein Company settlement and any other opioid settlements upon the recommendation of Chatham County’s legal counsel.
   Proclamation or recognition Drugs and addictionHealth and human services
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to authorize the County Manager to execute and submit all necessary participation forms and future documents related to Sandoz Inc., Purdue Pharma, and other opioid settlements, as needed, to preserve the County’s eligibility for any associated funds, and to dismiss the Henry Schein Company settlement and an…
9. 25-0393 Vote to endorse the Preliminary SPOT 8 Project Submittal List provided by the Central Pines RPO
   Other
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to endorse the Preliminary SPOT 8 Project Submittal List provided by the Central Pines RPO . The motion carried by the following vote:
10. 25-0401 Vote to approve Tax Releases and Refunds for July 2025
    Budget action
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the Tax Releases and Refunds for July 2025 were approved. The motion carried by the following vote:
11. 25-0382 Vote to approve a contract with Second Bloom of Chatham, Inc for an emergency shelter and grant reimbursement cashflow assistance for $450,000
    Contract or award Grants and outside fundingHomelessness and shelter
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the contract with Second Bloom of Chatham, Inc for an emergency shelter and grant reimbursement cashflow assistance for $450,000 was approved. The motion carried by the following vote:
12. 25-0336 Vote to approve a contract with Black Diamond Designs, Inc for $146,723.02 for the Pokeberry Tributary Trail construction at the Park at Briar Chapel and for $39,132 for the George Pauly Nature Trail at Northeast District Park
    Contract or award
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that a contract with Black Diamond Designs, Inc for $146,723.02 for the Pokeberry Tributary Trail construction at the Park at Briar Chapel and for $39,132 for the George Pauly Nature Trail at Northeast District Park was approved. The motion carried by the following vote:
13. 25-0388 Vote to approve a contract renewal with EPlus for Arctic Wolf, a comprehensive network monitoring and vulnerability management services for $150,396.00 for one year
    Contract or award
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that a contract renewal with EPlus for Arctic Wolf, a comprehensive network monitoring and vulnerability management services for $150,396.00 for one year was approved. The motion carried by the following vote:
14. 25-0399 Vote to accept $13,500 in NEHA grant funds for CCPHD Environmental Health retail food program Retail Program Standards
    Budget action Grants and outside funding
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to accept $13,500 in NEHA grant funds for CCPHD Environmental Health retail food program Retail Program Standards. The motion carried by the following vote:
15. 25-0400 Vote to accept $216,608 for the five-year Public Health Infrastructure Workforce Development funding from the CDC through NC DHHS to support staff development, communications, and other department needs with a focus on the public health foundational capabilities (carryover funds)
    Other Health and human services
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to accept $216,608 for the five-year Public Health Infrastructure Workforce Development funding from the CDC through NC DHHS to support staff development, communications, and other department needs with a focus on the public health foundational capabilities (carryover funds). The motion carried by the followin…
16. 25-0402 Vote to approve $91,578 in additional Aid to County funding from NCDHHS (ARPA Temporary Savings Fund for Public Health Services) to support delivery of essential public health services (carryover)
    Other Grants and outside fundingHealth and human services
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to approve $91,578 in additional Aid to County funding from NCDHHS (ARPA Temporary Savings Fund for Public Health Services) to support delivery of essential public health services (carryover). The motion carried by the following vote:
17. 25-0403 Vote to approve state funding in the amount of $26,436 for Communicable Disease Response (carryover)
    Other
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the state funding in the amount of $26,436 for Communicable Disease Response (carryover) was approved. The motion carried by the following vote:
18. 25-0404 Vote to approve state funding in the amount of $6,000 for Communicable Disease Response to implement the Electronic Test Ordering and Results (ETOR) system
    Other
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the state funding in the amount of $6,000 for Communicable Disease Response to implement the Electronic Test Ordering and Results (ETOR) system was approved. The motion carried by the following vote:
19. 25-0392 Vote to approve an ordinance and adopt a resolution approving the consistency statement for a rezoning and a conversion of an existing Conditional Use Permit by Kent Dickens dba Dickens RV Park, from R-1 with CUP, R-1, and Ind H to Conditional District Neighborhood Business (CD-NB) on portions of Parcels 5176, 5177, 5636 (9.73 ac), a portion of 5143 (2.009 ac) and conversion of Parcel 5749 (35.121 ac) of existing campground. Parcels are located at 0 Corinth Rd and 2501 Corinth Rd., Cape Fear Township
    Ordinance Rezoning
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that an ordinance and 25-52 resolution approving the consistency statement for a rezoning and a conversion of an existing Conditional Use Permit by Kent Dickens dba Dickens RV Park, from R-1 with CUP, R-1, and Ind H to Conditional District Neighborhood Business (CD-NB) on portions of Parcels 5176, 5177, 5636 (…
    • 0 Corinth Rd · no matching parcel on file
    • 2501 Corinth Rd · no matching parcel on file
20. 25-0391 Vote to approve an ordinance and adopt a resolution approving the consistency statement for a rezoning by Stephen Stafford on Parcels 9815 and 64619, located at 14897 US 421 S, from R-1 Residential to CD-RB Conditional District Regional Business, on approximately 3.91 acres, for a self mini warehouse storage facility, Gulf Township
    Ordinance Land conversion and large developmentPublic facilitiesRezoning
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that an ordinance and 25-53 resolution approving the consistency statement for a rezoning by Stephen Stafford on Parcels 9815 and 64619, located at 14897 US 421 S, from R-1 Residential to CD-RB Conditional District Regional Business, on approximately 3.91 acres, for a self mini warehouse storage facility, Gulf…
21. 25-0390 Vote to approve an ordinance and adopt a resolution approving the consistency statement for a general use rezoning by Oscar Guarin, from R-1 Non-conforming to Light Industrial on Parcel 5067, being 9.278 acres, located at 4920 Old US 421 S, Bear Creek Township
    Ordinance Land conversion and large developmentRezoning
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that an ordinance and 25-54 resolution approving the consistency statement for a general use rezoning by Oscar Guarin, from R-1 Non-conforming to Light Industrial on Parcel 5067, being 9.278 acres, located at 4920 Old US 421 S, Bear Creek Township was adopted. The motion carried by the following vote:
22. 25-0389 Vote to approve an ordinance and adopt a resolution approving the consistency statement for a general use rezoning by Vikas & Gunsan Laad, from CD-NB to R-1 Residential on Parcel 96061, being 19.43 acres, located at 2676 Farrington Point Rd., Williams Township
    Ordinance Rezoning
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that an ordinance and 25-55 resolution approving the consistency statement for a general use rezoning by Vikas & Gunsan Laad, from CD-NB to R-1 Residential on Parcel 96061, being 19.43 acres, located at 2676 Farrington Point Rd., Williams Township was adopted. The motion carried by the following vote:
    • 2676 Farrington Point Rd · no matching parcel on file
23. 25-0396 Vote to approve a request by Robb Harrison, on behalf of Fitch Creations for subdivision Preliminary Plat Revision and Final Plat review and approval of Fearrington Section X, Area “G” Guilford, consisting of 13 lots on 3.71 acres, located off Millcroft, (SR-1817), parcel 18998
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Kenlan, seconded by Commissioner Robertson, that a request by Robb Harrison, on behalf of Fitch Creations for subdivision Preliminary Plat Revision and Final Plat review and approval of Fearrington Section X, Area “G” Guilford, consisting of 13 lots on 3.71 acres, located off Millcroft, (SR-1817), parcel 18998 be approved. The motion carried by the following vot…
24. 25-0397 Vote to approve a request by Ashton Smith, P.E., on behalf of Gilberto Lopez-Ponce for subdivision First Plat review and approval of Eden Parcels, consisting of 10 lots on 14.87 acres, located off US 15-501 N, parcel 2949
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that a request by Ashton Smith, P.E., on behalf of Gilberto Lopez-Ponce for subdivision First Plat review and approval of Eden Parcels, consisting of 10 lots on 14.87 acres, located off US 15-501 N, parcel 2949 was approved. The motion carried by the following vote:
25. PUBLIC COMMENT SESSION
    Procedural
26. 25-0417 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
27. PUBLIC HEARINGS
    Public hearing
28. 25-0349 Hold a public hearing to receive public comment on authorizing refunding of limited obligation bonds and adopt an approving resolution regarding series 2025 limited obligation bonds refunding
    Public hearing Bonds and debt
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Commissioner Franklin Gomez Flores, that the 25-56 Resolution regarding series 2025 limited obligation bonds refunding was adopted. The motion carried by the following vote:
29. 25-0415 Continue a legislative public hearing requested by the Chatham County Planning Board for amendments to the Chatham County Ordinance Establishing a Planning Board; Specifically, section 1 A, B, and C; section 2 A, B, C, D; section 3 A, B, C, E; and sections 4, 5, 6, 7, and 8 to modernize the terminology and change the initial member appointment date. Additional changes may also be made to include amendments required from a recent update to the Chatham County Advisory Committee Policy and continue the public hearing to September 15, 2025
    Public hearing Appointments and personnel
    tabled · This Agenda Item was tabled
30. 25-0385 Hold a legislative public hearing requested for a Conditional District rezoning from Residential R-1 to CD-IL (CD-Light Industrial) for a major utility, Wastewater Treatment Plant, to be located within the Conservancy at Jordan Lake subdivision, Parcel 97325, being approximately 21.417 acres, Cape Fear Township
    Public hearing Land conversion and large developmentRezoningSubdivision and site plansWater and sewer
    referred · This Agenda Item was referred to the Planning Board.
31. 25-0386 Hold a legislative public hearing requested for a revision to an approved CD-CC (Conditional District - Compact Community), Vickers Village, to modify the phasing schedule for Condition Numbers, 5, 6, 7, 8 and 22 of the last modified phasing schedule approved in November 2024, located off US 15-501 N and Jack Bennett Road, Williams Township
    Public hearing Rezoning
    referred · This Agenda Item was referred to the Planning Board.
32. 25-0387 Hold a legislative public hearing requested for a Zoning Ordinance text amendment to allow automobile and automobile accessory sales and service to the Table of Permitted Uses, Section 10.13 as “P” Permitted in the Light Industrial zoning districts
    Public hearing Land conversion and large developmentZoning text amendment
    referred · This Agenda Item was referred to the Planning Board.
33. BOARD PRIORITIES
    Procedural
34. 25-0428 Receive an update from the Intergovernmental Relations Manager
    Other
    received and filed · This Agenda Item was received and filed.
35. CLERK'S REPORT
    Staff or committee report
36. MANAGER’S REPORT
    Staff or committee report
37. COMMISSIONERS’ REPORTS
    Staff or committee report
38. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the meeting was adjourned. The motion carried by the following vote:
39. County Attorney Update on the Sam's Carwash Waiver Request
    Other
    This Agenda Item was received and filed.

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