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Board of Commissioners

Chatham County · Board of Commissioners
Monday, October 20, 2025 at 1:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch Meeting recap

Agenda items (66)

1. Work Session - 1:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner David Delaney, that the work session agenda was approved. The motion carried by the following vote:
4. SPECIAL PRESENTATION
   Presentation
5. 25-0518 Vote to adopt a Resolution Recognizing the Friends of the Library Groups
   Proclamation or recognition
   Board recognized the county's Friends of the Library volunteer groups.
   adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that this 25-64 Resolution Recognizing the Friends of the Library Groups was adopted. The motion carried by the following vote:
6. 25-0523 Vote to adopt a Resolution proclaiming November 2025 as Family Caregiver Month in Chatham County
   Proclamation or recognition Health and human services
   Board proclaimed November 2025 Family Caregiver Month.
   adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that this 25-65 Resolution proclaiming November 2025 as Family Caregiver Month in Chatham County was adopted. The motion carried by the following vote:
7. 25-0544 Vote to adopt a Resolution recognize October 19-25, 2025 as Lead Poisoning Prevention Week in Chatham County
   Resolution Health and human services
   Board proclaimed Lead Poisoning Prevention Week.
   adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that this 25-66 Resolution recognize October 19-25, 2025 as Lead Poisoning Prevention Week in Chatham County was adopted. The motion carried by the following vote:
8. PUBLIC COMMENT SESSION
   Procedural
9. 25-0542 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
   Procedural
   received and filed · This Agenda Item was received and filed.
10. BOARD PRIORITIES
    Procedural
11. 25-0507 Receive the quarterly update on American Rescue Plan Act Funds
    Other
    received and filed · This Agenda Item was received and filed.
12. 25-0524 Receive the Fiscal Year 2026 First Quarter Budget Update
    Other Budget and appropriations
    received and filed · This Agenda Item was received and filed.
13. 25-0503 Receive a presentation from DEC Associated on the results of the 2025 Limited Obligation Bonds Refunding
    Presentation Bonds and debt
    received and filed · This Agenda Item was received and filed.
14. 25-0483 Receive a presentation on the newly released Natural Heritage Program Inventory for Chatham County
    Presentation
    received and filed · This Agenda Item was received and filed.
15. 25-0484 Receive a presentation from the Conservation Working Group
    Presentation
    received and filed · This Agenda Item was received and filed.
16. 25-0498 Receive a report and recommendations from the Planning Board regarding the impact of Tropical Storm Chantal
    Staff or committee report Stormwater and flooding
    Planning Board reported on damage and recommendations following Tropical Storm Chantal; received without a vote.
    received and filed · This Agenda Item was received and filed.
17. 25-0546 Receive a report and recommendations from the Environmental Review Advisory Committee regarding flood resilience and the impact of Tropical Storm Chantal
    Staff or committee report Environment and sustainabilityStormwater and flooding
    Committee reported on flood resilience following Tropical Storm Chantal; received without a vote.
    received and filed · This Agenda Item was received and filed.
18. 25-0528 Receive a presentation on the Bynum Water Tank
    Discussion item Public facilitiesWater and sewer
    Board considered options for the Bynum water tank.
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to retain ownership of the Bynum Water Tank and proceed with repainting was approved. The motion carried by the following vote:
19. End of Work Session
    Procedural
20. RECESS
    Procedural
21. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
22. CALL TO ORDER
    Procedural
23. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
24. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Regular Session agenda was approved. The motion carried by the following vote:

1. 25-0545 Vote to approve the April 19, 2021 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Robertson, seconded by Vice Chair Kenlan, that the April 19, 2021 Work and Regular Session Minutes be approved. The motion carried by the following vote:
2. 25-0549 Vote to approve the May 17, 2021 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the May 17, 2021 Work and Regular Session Minutes were approved. The motion carried by the following vote:
3. 25-0550 Vote to approve the May 20, 2021 Budget Work Session Minutes
   Minutes approval Budget and appropriations
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the May 20, 2021 Budget Work Session Minutes were approved. The motion carried by the following vote:
4. 25-0510 Vote to approve the September 15, 2025 Work Session and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the September 15, 2025 Work Session and Regular Session Minutes were approved. The motion carried by the following vote:
5. 25-0532 Vote to approve the September 22, 2025 Special Meeting with Town of Siler City Minutes
   Other
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the September 22, 2025 Special Meeting with Town of Siler City Minutes were approved. The motion carried by the following vote:
6. 25-0533 Vote to approve the September 29, 2025 Special Meeting with Town of Pittsboro Minutes
   Other
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the September 29, 2025 Special Meeting with Town of Pittsboro Minutes was approved. The motion carried by the following vote:
7. 25-0515 Vote to approve the Public Libraries Records Retention and Disposition Schedule for Public Libraries
   Other Ethics and transparency
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Public Libraries Records Retention and Disposition Schedule for Public Libraries were approved. The motion carried by the following vote:
8. 25-0529 Vote to amend the Chatham County Criminal History Check policy
   Other
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, the Chatham County Criminal History Check policy was approved. The motion carried by the following vote:
9. 25-0520 Vote to approve the use of the Chatham County Travel Policy for the Chatham County ABC Board
   Other
   approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the use of the Chatham County Travel Policy for the Chatham County ABC Board was approved. The motion carried by the following vote:
10. 25-0525 Vote to approve Tax Releases and Refunds for September 2025
    Budget action
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Tax Releases and Refunds for September 2025 were approved. The motion carried by the following vote:
11. 25-0527 Vote to receive the Tax Collector’s Departmental Report for July-September 2025
    Staff or committee report
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Tax Collector’s Departmental Report for July-September 2025 was approved. The motion carried by the following vote:
12. 25-0504 Vote to approve the Gymnasium Replacements at Bennett, Bonlee and Silk Hope K-8 Schools Project Ordinance
    Ordinance Budget and appropriationsSchools and education
    Project ordinance funding gymnasium replacements at three K-8 schools.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Gymnasium Replacements at Bennett, Bonlee and Silk Hope K-8 Schools Project Ordinance was approved. The motion carried by the following vote:
13. 25-0506 Vote to accept $9,807.00 in Minority Diabetes Prevention Program funds from North Carolina Division of Public Health
    Other Health and human services
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, to accept $9,807.00 in Minority Diabetes Prevention Program funds from North Carolina Division of Public Health. The motion carried by the following vote:
14. 25-0530 Vote to approve the contract amendment adding the Guaranteed Maximum Price to the existing Design/Build contract in place with Hopkins-Bowling Construction & Consulting for the renovations at Aging Services - Western Center in Siler City for $701,340
    Contract or award Health and human servicesPublic facilities
    Set the guaranteed maximum price for renovations to the county's Aging Services Western Center in Siler City.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the contract amendment adding the Guaranteed Maximum Price to the existing Design/Build contract in place with Hopkins-Bowling Construction & Consulting for the renovations at Aging Services - Western Center in Siler City for $701,340 was approved. The motion carried by the following vote:
15. 25-0505 Vote to approve service agreements with Le Bleu Central Distributors Inc. and Le Bleu Enterprises
    Contract or award
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the service agreements with Le Bleu Central Distributors Inc. and Le Bleu Enterprises was approved. The motion carried by the following vote:
16. 25-0508 Vote to approve the naming of two private roads in Chatham County listed as Grace Hollow and Ariana Place
    Other
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, the naming of two private roads in Chatham County listed as Grace Hollow and Ariana Place was approved. The motion carried by the following vote:
17. 25-0513 Vote to approve a request by Clay Matthews, on behalf of Land Alternatives, PLLC for subdivision First Plat review and approval of Harris Ridge, consisting of 49 lots on 138.58 acres, located off NC Hwy 42, parcel 5683 in Cape Fear Township
    Other Subdivision and site plans
    First plat approval for the 49-lot Harris Ridge subdivision on 138.58 acres.
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the request by Clay Matthews, on behalf of Land Alternatives, PLLC for subdivision First Plat review and approval of Harris Ridge, consisting of 49 lots on 138.58 acres, located off NC Hwy 42, parcel 5683 in Cape Fear Township was approved. The motion carried by the following vote:
18. 25-0501 Vote to adopt a Resolution and approve an Ordinance for a Zoning Ordinance text amendment to allow automobile and automobile accessory sales and service to the Table of Permitted Uses, Section 10.13 as “P” Permitted in the Light Industrial zoning districts
    Ordinance Land conversion and large developmentZoning text amendment
    Zoning text amendment permitting automobile sales and service as a use in Light Industrial districts county-wide.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, to adopt Resolution 26-67 and approve an Ordinance for a Zoning Ordinance text amendment to allow automobile and automobile accessory sales and service to the Table of Permitted Uses, Section 10.13 as “P” Permitted in the Light Industrial zoning districts. The motion carried by the following vote:
19. 25-0521 Vote to adopt a Resolution for the NCDOT Road Addition in the Lexington Subdivision
    Resolution Subdivision and site plans
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Resolution 25-68 for the NCDOT Road Addition in the Lexington Subdivision was adopted. The motion carried by the following vote:
20. 25-0522 Vote to adopt a Resolution for the NCDOT Road Addition of Catullo Run in the Briar Chapel Subdivision
    Resolution Subdivision and site plans
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that Resolution 25-69 for the NCDOT Road Addition of Catullo Run in the Briar Chapel Subdivision was adopted. The motion carried by the following vote:
21. SPECIAL PRESENTATION
    Presentation
22. 25-0531 Vote to adopt a Resolution honoring Native American History Month
    Proclamation or recognition
    adopted · Pass · A motion was made by Commissioner David Delaney, seconded by Vice Chair Katie Kenlan, that Resolution 25-70 honoring Native American History Month was adopted. The motion carried by the following vote:
23. 25-0548 Vote to adopt a Resolution declaring Operation Green Light for Veterans for November 4th to 11th, 2025
    Resolution
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the Resolution 25-71 declaring Operation Green Light for Veterans for November 4th to 11th, 2025 was adopted. The motion carried by the following vote:
24. PUBLIC COMMENT SESSION
    Procedural
25. 25-0543 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
26. PUBLIC HEARINGS
    Public hearing
27. 25-0526 Hold a public hearing and vote to adopt a Resolution to participate in the Commercial Property Assessed Capital Expenditure (C-PACE) program
    Public hearing Environment and sustainability
    Public hearing on joining the C-PACE program, which lets commercial property owners finance energy and resilience upgrades through a property assessment.
    adopted · Pass · A motion was made by Commissioner David Delaney, seconded by Commissioner Franklin Gomez Flores, that Resolution 25-72 to participate in the Commercial Property Assessed Capital Expenditure (C-PACE) program was adopted. The motion carried by the following vote:
28. 25-0516 Continue a legislative public hearing requested by the Chatham County Planning Board for amendments to the Chatham County Ordinance Establishing a Planning Board; Specifically, section 1 A, B, and C; section 2 A, B, C, D; section 3 A, B, C, E; and sections 4, 5, 6, 7, and 8 to modernize the terminology and change the initial member appointment date and approve an Ordinance Amending the Ordinance Establishing a Planning Board
    Public hearing Appointments and personnel
    Amendments to the ordinance establishing the county Planning Board, modernizing terminology and changing initial member appointment dates.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner David Delaney, that the Ordinance amending the Planning Board was approved. The motion carried by the following vote:
29. BOARD PRIORITIES
    Procedural
30. 25-0509 Receive a presentation and vote to approve a contract with North Carolina Department of Environmental Quality for the Energy Efficiency and Conservation Block Grant for $350,000
    Contract or award Grants and outside funding
    approved · Pass · A motion was made by Vice Chair Kenlan, seconded by Commissioner Robertson, that a contract with North Carolina Department of Environmental Quality for the Energy Efficiency and Conservation Block Grant for $350,000 be approved. The motion carried by the following vote:
31. 25-0541 Receive a presentation on the status and future of Chatham County’s obligations in the Affordable Housing Element of the Vickers Village development
    Presentation Housing and affordabilityLand conversion and large development
    Staff briefed the board on the county's affordable-housing commitments tied to the Vickers Village development; received without a vote.
    received and filed · This Agenda Item was received and filed.
32. 25-0502 Vote to adopt a Resolution and approve an Ordinance for a revision to an approved CD-CC (Conditional District - Compact Community), Vicker’s Village, to modify the phasing schedule for Condition Numbers, 5, 6, 7, 8 and 22 of the last modified phasing schedule approved in November 2024, located off US 15-501 N and Jack Bennett Road, Williams Township
    Ordinance Land conversion and large developmentRezoning
    Requested revision to Vickers Village's approved phasing schedule conditions.
    tabled · This Resolution was tabled.
33. 25-0512 Vote to approve a request by Warren Mitchell, P.E. on behalf of Vickers Bennett Group, LLC for twelve (12) month extension of First Plat to extend the development schedule, consisting of 183 lots located off US 15-501 N, Vickers Rd, SR-1719, and Jack Bennett Rd SR-1717 parcels #18847, 18848, 60719, 18636, 60653, 79965, 89281, 89395, 80493, 69057, 89206, 18857, 87996, 89272, 18856, 87093, 93157, 79288, 93156, 93155, 93154,85875, and 18914
    Other Subdivision and site plans
    Requested 12-month extension of the First Plat development schedule for a 183-lot Vickers Bennett Group subdivision.
    tabled · This Agenda Item was tabled.
34. 25-0514 Vote to approve a request by Clay Matthews, on behalf of Swain Group, LLC for subdivision First Plat review and approval of Riverbend Estates at Laurel Ridge, consisting of 107 lots on 622.32 acres, located off Rock Rest Rd and Old Graham Rd, parcel 10927, 10919, 10922, 79194, 10925, 10923, 10924,10926, 66355, 85139, & 10970
    Other Subdivision and site plans
    First plat approval sought for the 107-lot Riverbend Estates at Laurel Ridge subdivision on 622.32 acres.
    tabled · This Agenda Item was tabled.
35. 25-0500 Vote to adopt a Resolution and approve an Ordinance for a Conditional District rezoning from Residential R-1 to CD-IL (CD-Light Industrial) for a major utility, Wastewater Treatment Plant, to be located within the Conservancy at Jordan Lake subdivision, Parcel 97325, being approximately 21.417 acres, Cape Fear Township
    Ordinance Land conversion and large developmentRezoningSubdivision and site plansWater and sewer
    Rezoning of 21.4 acres within the Conservancy at Jordan Lake subdivision to allow a new wastewater treatment plant, with conditions limiting capacity and prohibiting industrial wastewater.
    approved · Pass · A motion was made by Chair Karen Howard, seconded by Vice Chair Katie Kenlan, that the ordinance rezoning the property from Residential 1 to Conditional District Light Industrial for a major utility wastewater treatment plant, subject to the stated conditions limiting capacity and prohibiting industrial wastewater was approved. The motion carried by the following vote:
36. INTERGOVERNMENTAL RELATIONS REPORT
    Staff or committee report
37. CLERK'S REPORT
    Staff or committee report
38. MANAGER’S REPORT
    Staff or committee report
39. COMMISSIONERS’ REPORTS
    Staff or committee report
40. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the meeting was adjourned. The motion carried by the following vote:

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