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Board of Commissioners

Chatham County · Board of Commissioners
Monday, May 18, 2026 at 2:00 pm · Historic Courthouse Courtroom

Agenda document Minutes Meeting page Watch

Agenda items (62)

1. Work Session - 2:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
   approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the agenda was approved as presented. The motion carried by the following vote:
4. SPECIAL PRESENTATION
   Presentation
5. 26-0264 Vote to approve and present a Resolution Recognizing June 13, 2026 as Race Amity Day in Chatham County
   Proclamation or recognition
   adopted · Pass · A motion was made by Chair Amanda Robertson, seconded by Commissioner Katie Kenlan, that 26-29 Resolution Recognizing June 13, 2026 as Race Amity Day in Chatham County was adopted. The motion carried by the following vote:
6. 26-0263 Vote to approve and present a Resolution Recognizing Juneteenth as an Official Holiday and Honoring its Historical Significance
   Proclamation or recognition Faith and cultural communities
   adopted · Pass · A motion was made by Commissioner Howard, seconded by Vice Chair Gomez Flores, that 26-30 Resolution Recognizing Juneteenth as an Official Holiday and Honoring its Historical Significance be adopted. The motion carried by the following vote:
7. 26-0265 Vote to approve a Resolution Recognizing Pride Month
   Proclamation or recognition LGBTQ+ policy
   adopted · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Karen Howard, that 26-31 Resolution Recognizing Pride Month was adopted. The motion carried by the following vote:
8. RECESS
   Procedural
9. PUBLIC COMMENT SESSION
   Procedural
10. 26-0260 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
11. BOARD PRIORITIES
    Procedural
12. 26-0262 Receive annual Community Child Protection Team (CCPT)/Child Fatality Prevention Team (CFPT) presentation
    Presentation
    received and filed · This Agenda Item was received and filed.
13. 26-0185 Receive an update on the Chatham County Minority Entrepreneur and Small Business Needs Assessment and Peer County Small Business Assistance Research
    Other
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Karen Howard, to direct staff to work with partners to explore the development of a Small Business Working Group. The motion carried by the following vote:
14. 26-0238 Receive update on Digital Inclusion and vote to adopt updates to the Chatham County Digital Inclusion Plan
    Other
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Vice Chair Franklin Gomez Flores, to adopt updates to the Chatham County Digital Inclusion Plan. The motion carried by the following vote:
15. CLOSED SESSION
    Closed session
16. 26-0258 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege and to consider and give instructions to an attorney concerning the handling or settlement of ECO TIP West LLC v. Chatham County
    Closed session
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Vice Chair Franklin Gomez Flores, to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege and to consider and give instructions to an attorney concerning the handling or settlement of ECO TIP West LLC v. Chatham County. The motion carri…
17. 26-0266 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to come out of closed session. The motion carried by the following vote:
18. 26-0269 Vote to go into closed session NCGS 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations
    Closed session Economic development incentives
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Karen Howard, to go into closed session NCGS 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiation…
19. 26-0270 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Vice Chair Franklin Gomez Flores, to come out of closed session. The motion carried by the following vote:
20. End of Work Session
    Procedural
21. RECESS
    Procedural
22. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
23. CALL TO ORDER
    Procedural
24. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
25. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Karen Howard, that the regular session agenda was approved as presented. The motion carried by the following vote:

1. 26-0251 Vote to reappoint Sara Hofmeier to the Board of Health as a public member, effective June 30, 2026
   Appointment
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to reappoint Sara Hofmeier to the Board of Health as a public member, effective June 30, 2026. The motion carried by the following vote:
2. 26-0250 Vote to reappoint Elizabeth Coykendall to the Board of Health as a public member, effective June 30, 2026
   Appointment
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to reappoint Elizabeth Coykendall to the Board of Health as a public member, effective June 30, 2026. The motion carried by the following vote:
3. 26-0255 Vote to adopt a resolution to add the North Carolina Investment Pool as an official depository investment pool
   Resolution
   adopted · Pass · A motion was made by Vice Chair Gomez Flores, seconded by Commissioner Kenlan, that 26-32 resolution to add the North Carolina Investment Pool as an official depository investment pool be adopted. The motion carried by the following vote:
4. 26-0220 Vote to adopt the Emergency Operations Center Phase II Project Ordinance, Goldston Library Renovation Amended Project Ordinance, Hydrant Replacement Amended Project Ordinance, and the Opioid Settlement Funds Amended Settlement Project Ordinance
   Ordinance Drugs and addiction
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that the Emergency Operations Center Phase II Project Ordinance, Goldston Library Renovation Amended Project Ordinance, Hydrant Replacement Amended Project Ordinance, and the Opioid Settlement Funds Amended Settlement Project Ordinance was approved. The motion carried by the following vote:
5. 26-0247 Vote to approve Fiscal Year 2025-2026 Budget Amendments
   Budget action Budget and appropriations
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to approve Fiscal Year 2025-2026 Budget Amendments as presented. The motion carried by the following vote:
6. 26-0248 Vote to accept $8,500 in grant funds from Duke Energy Foundation for the Bynum Community Garden Rebuild
   Budget action
   approved · Pass · A motion was made by Vice Chair Gomez Flores, seconded by Commissioner Kenlan, to accept $8,500 in grant funds from Duke Energy Foundation for the Bynum Community Garden Rebuild. The motion carried by the following vote:
7. 26-0254 Vote to accept an additional $3,590 in Child Health funds from NC DHHS
   Other
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to accept an additional $3,590 in Child Health funds from NC DHHS. The motion carried by the following vote:
8. 26-0240 Vote to receive the Tax Collector’s Departmental Report for March 2026
   Staff or committee report
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, to receive the Tax Collector’s Departmental Report for March 2026. The motion carried by the following vote:
9. 26-0241 Vote to approve Tax Releases and Refunds for April 2026
   Budget action
   approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that the Tax Releases and Refunds for April 2026 were approved. The motion carried by the following vote:
10. 26-0235 Vote to approve the name of four private roads in Chatham County listed as Laia Hills Rd, Jacks Hill Run, Perk Drive, and Black Duck Lane
    Other
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that the name of four private roads in Chatham County listed as Laia Hills Rd, Jacks Hill Run, Perk Drive, and Black Duck Lane were approved. The motion carried by the following vote:
11. 26-0216 Vote to approve the contract amendment with Hobbs Architects adding the Landscape Design for the Master Plan/Space Needs Study
    Contract or award
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that the contract amendment with Hobbs Architects adding the Landscape Design for the Master Plan/Space Needs Study was approved. The motion carried by the following vote:
12. 26-0225 Vote to adopt an interlocal agreement with Wake County to allow the Chatham County Sheriff’s Office use of the Wake County Firearms and Education Training Center
    Resolution Contracts and procurementIntergovernmental agreements
    adopted · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that 26-33 Interlocal Resolution agreement with Wake County to allow the Chatham County Sheriff’s Office use of the Wake County Firearms and Education Training Center was adopted. The motion carried by the following vote:
13. 26-0230 Vote to approve an automatic renewal sole source contract with Granicus for meeting and agenda software for $51,501.64
    Contract or award Contracts and procurement
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that an automatic renewal sole source contract with Granicus for meeting and agenda software for $51,501.64 was approved. The motion carried by the following vote:
14. 26-0239 Vote to approve a service agreement for LEAD for North Carolina (LFNC) at the UNC School of Government
    Contract or award Schools and education
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that an automatic renewal sole source contract with Granicus for meeting and agenda software for $51,501.64was approved. The motion carried by the following vote:
15. 26-0249 Vote to approve a five-year contract with Baron Weather for weather monitoring and alerting software to be used by Emergency Operations and other departments and stakeholders
    Contract or award
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that a five-year contract with Baron Weather for weather monitoring and alerting software to be used by Emergency Operations and other departments and stakeholders was approved. The motion carried by the following vote:
16. 26-0256 Vote to approve a one-year contract with Sophos for Managed Detection and Response and Incident Response Services at a cost of $131,278.00
    Contract or award
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that a one-year contract with Sophos for Managed Detection and Response and Incident Response Services at a cost of $131,278.00 was approved. The motion carried by the following vote:
17. 26-0227 Vote to approve a request by Clay Matthews on behalf of Chatham Timber Holdings, LLC for subdivision First Plat review and approval of Conservancy Estates, consisting of 45 lots on 57 acres, located off Conservancy Parkway, parcel 5263
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that a request by Clay Matthews on behalf of Chatham Timber Holdings, LLC for subdivision First Plat review and approval of Conservancy Estates, consisting of 45 lots on 57 acres, located off Conservancy Parkway, parcel 5263 was approved. The motion carried by the following vote:
18. 26-0228 Vote to approve a legislative request by the Chatham County Planning Department to amend the effective date of the adopted Unified Development Ordinance from June 1st, 2026, to June 1st, 2027 as a result of legislative action S382
    Ordinance
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that a legislative request by the Chatham County Planning Department to amend the effective date of the adopted Unified Development Ordinance from June 1st, 2026, to June 1st, 2027 as a result of legislative action S382 was approved. The motion carried by the following vote:
19. 26-0268 Vote to approve the Right of Way Encroachment Agreement allowing Duke Energy Progress to bore under Progress Blvd.
    Contract or award
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Katie Kenlan, that the Right of Way Encroachment Agreement allowing Duke Energy Progress to bore under Progress Blvd.was approved. The motion carried by the following vote:
20. SPECIAL PRESENTATION
    Presentation
21. 26-0234 Screen the film and vote to adopt a resolution recognizing Jordan Wiley for his student film The Story of George Moses Horton and for representing Chatham County at the North Carolina Association of County Commissioners 100 Strong Production Student Film Festival
    Proclamation or recognition
    adopted · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the 26-34 Resolution recognizing Jordan Wiley for his student film The Story of George Moses Horton and for representing Chatham County at the North Carolina Association of County Commissioners 100 Strong Production Student Film Festival was adopted. The motion carried by the following vote:
22. PUBLIC COMMENT SESSION
    Procedural
23. 26-0261 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
24. 26-0236 Hold a public hearing for the recommended fiscal year 2026-2027 Chatham County budget
    Public hearing Budget and appropriations
    received and filed · This Agenda Item was received and filed.
25. 26-0226 A quasi-judicial public hearing requested by Margus Properties, LLC and The Towers, LLC for a Special Use Permit Wireless Telecommunications tower of 199 ft, on Parcel 65693, located at 460 Murchison Rd., Goldston, Gulf Township
    Public hearing Broadband and technology
    referred · This Agenda Item was referred to the Planning Board.
    • 460 Murchison Rd · no matching parcel on file
26. 26-0259 Continue the legislative public hearing rezoning requested by Fearrington Property Development, LLC to rezone Parcels 2867, 2868, 2869, 2842, 2807, 2820, 95254, located off 724 Andrews Store Rd, Parker Herndon Rd, and Morris Rd., from R-1 Residential to CD-CC Conditional District Compact Community, being approximately 371.822 acres, Baldwin Township
    Public hearing Rezoning
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner Karen Howard, that to continue the legislative public hearing rezoning requested by Fearrington Property Development, LLC to rezone Parcels 2867, 2868, 2869, 2842, 2807, 2820, 95254, located off 724 Andrews Store Rd, Parker Herndon Rd, and Morris Rd., from R-1 Residential to CD-CC Conditional District Compact Community, being…
    • 724 Andrews Store Rd · no matching parcel on file
27. RECESS
    Procedural
28. BOARD PRIORITIES
    Procedural
29. 26-0252 Vote to approve a 3-year Memorandum of Understanding between the Chatham County Public Health Department (CCPHD) and Chatham Hospital Regarding Temporary Storage of Health Department Vaccines During an Approved Time of Need
    Contract or award Health and human servicesIntergovernmental agreements
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that Commissioner Gomez Flores be recused from voting on the contract. The motion carried by the following vote:
30. INTERGOVERNMENTAL RELATIONS REPORT
    Staff or committee report
31. CLERK'S REPORT
    Staff or committee report
32. MANAGER’S REPORT
    Staff or committee report
33. FUTURE AGENDA DISCUSSION
    Discussion item
34. COMMISSIONERS’ REPORTS
    Staff or committee report
35. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Karen Howard, seconded by Vice Chair Franklin Gomez Flores, that the meeting was adjourned. The motion carried by the following vote:

Agenda changes

What moved between published versions of this agenda. Item numbers shift constantly as things are inserted, so only genuine additions and removals are listed.

• 3 days ago
  • Removed: PUBLIC HEARINGS

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