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Board of Commissioners Work Session

Town of Wake Forest · Board of Commissioners Work Session
Tuesday, November 5, 2024 at 5:59 pm

Work session Budget and appropriationsComprehensive planArts and public artFees and utility ratesHistoric preservationHousing and affordabilityParks and recreationPolice and public safetyPublic facilitiesRoads and transportationTax rate and revaluationZoning text amendment

Agenda document Full packet Watch

What's on this agenda

The board takes up Wake Forest's rewrite of its Unified Development Ordinance for the first time since the planning board recommended it 7-0 on October 8, with staff proposing further edits in response to public comment ahead of a public hearing set for November 19. Commissioners will also see a revised 10-year Downtown Plan from consultant Houseal Lavigne, built around nine goals that include preserving historic character and expanding housing options downtown, which the planning board likewise recommended unanimously.

Staff will also present a draft Special Events Policy with a sliding fee, from $25 and 60 days' notice for a neighborhood event up to $100 and 180 days for a street festival or parade, replacing rules last updated in 2018, paired with the town's first Motorized Parade Policy setting safety and insurance rules for parade vehicles. Other business: an early look at a downtown social district and a multi-modal transportation impact fee study, a $64,800 town contribution toward a new gym floor at the Wake Forest Boys & Girls Club as part of a ten-year field-use agreement, and the September financial report, which shows the general fund $6.98 million in the red year to date on $89.1 million in budgeted revenue -- typical for the first quarter, before most property tax revenue arrives in December.

Summarized from the published agenda. Read the agenda itself before acting on it.

Speaking at this meeting

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Jump to an item (13 on this agenda)
  1. 1.1Proclamation Recognizing Friday, November 29, 2024, as Plaid Friday a…
  2. 1.2Presentation on LEGISLATIVE CASE TA-24-01, Unified Development Ordina…
  3. 1.3Social District Presentation
  4. 1.4Presentation of Multi-Modal Transportation Impact Fee Study
  5. 1.5Presentation on Proposed Special Event Policy update and draft Motori…
  6. 1.6Presentation of CPA-24-02, Draft Downtown Plan
  7. 1.7Present Joint Use Agreement with Boys & Girls Club Serving Wake Count…
  8. 2.1Discussion of September Financial Summaries
  9. 3.1Review of Draft Agenda for Upcoming Regular Meeting
  10. 4.1Strategic Plan Quarterly Tracker_Q1 FYE 2025
  11. 4.2CIP Project Tracker
  12. 5Commissioner Reports
  13. 6Adjournment

Agenda items (13)

Presentation · 5Staff or committee report · 3Procedural · 3Proclamation or recognition · 1Contract or award · 1
  1. 1.1 Proclamation Recognizing Friday, November 29, 2024, as Plaid Friday and Saturday, November 30, 2024, as Small Business Saturday
    Proclamation or recognition
    A proclamation naming November 29 as Plaid Friday and November 30 as Small Business Saturday, encouraging residents to shop at Wake Forest's independent businesses that weekend.
  2. 1.2 Presentation on LEGISLATIVE CASE TA-24-01, Unified Development Ordinance (UDO) Comprehensive Update
    Presentation Comprehensive planZoning text amendment
    The planning board voted 7-0 on October 8 to recommend the town's rewritten Unified Development Ordinance, the product of a Houseal Lavigne-led rewrite that began in 2022 with stakeholder interviews, open houses and two online surveys drawing 522 responses. Staff have since proposed further edits in response to public comment, ahead of a public hearing set for November 19 and possible adoption December 17.
  3. 1.3 Social District Presentation
    Presentation
    Staff will brief the board on state social district law, which lets customers carry alcoholic drinks bought from participating downtown businesses within a designated outdoor zone, and ask whether the board wants to pursue one for downtown Wake Forest. The packet includes no proposed boundary or ordinance, only a request for direction.
  4. 1.4 Presentation of Multi-Modal Transportation Impact Fee Study
    Presentation Fees and utility ratesRoads and transportation
    The packet carries no study, findings or draft fee schedule for this item, only the agenda listing itself. A multi-modal transportation impact fee would be a one-time charge on new development to help pay for the roads, sidewalks and bike facilities that growth requires.
  5. 1.5 Presentation on Proposed Special Event Policy update and draft Motorized Parade Policy
    Presentation Police and public safety
    The draft Special Events Policy sets an application fee and lead time by event size, from $25 and a 60-day minimum notice for a neighborhood event to $100 and 180 days for a street festival, carnival or parade, replacing a policy last updated in April 2018. Paired with it is the town's first Motorized Parade Policy, setting safety, insurance and staffing requirements for vehicles, floats and drivers.
  6. 1.6 Presentation of CPA-24-02, Draft Downtown Plan
    Presentation Comprehensive planHistoric preservationHousing and affordability
    Consultant Houseal Lavigne will present a revised 10-year Downtown Plan built around nine goals, including preserving historic character, expanding greenspace and incentivizing housing options and affordability downtown. The planning board recommended the plan unanimously on October 8 after a public comment session.
  7. 1.7 Present Joint Use Agreement with Boys & Girls Club Serving Wake County (Wake Forest Club)
    Contract or award Arts and public artParks and recreation
    The town would pay $64,800 to replace the gymnasium floor at the Wake Forest Boys & Girls Club, extending a 2021 joint-use agreement covering R.H. Forrest Field for another ten years. In exchange, the town's Parks, Recreation and Cultural Resources Department gets gym access for youth basketball practice starting December 1.
    • 325 S Wingate St · Boys Club of Wake County INC The · 1.6 acres · assessed $2,427,778
  8. 2.1 Discussion of September Financial Summaries
    Staff or committee report Budget and appropriationsTax rate and revaluation
    Through September, the general fund had collected $11.2 million of its $89.1 million in budgeted revenue (12.6%) but spent $18.2 million (26.6%), leaving it $6.98 million in the red for the year so far. Staff called the gap typical: ad valorem taxes, more than half of general fund revenue, are due September 1 but mostly arrive by early January.
  9. 3.1 Review of Draft Agenda for Upcoming Regular Meeting
    Procedural
    The board previews the draft agenda for its November 19 regular meeting, which is expected to carry the UDO and Downtown Plan public hearings.
  10. 4.1 Strategic Plan Quarterly Tracker_Q1 FYE 2025
    Staff or committee report Budget and appropriations
    Staff present the first-quarter update on progress toward the town's strategic plan goals for fiscal year 2025.
  11. 4.2 CIP Project Tracker
    Staff or committee report Budget and appropriationsPublic facilities
    Staff present the first-quarter tracker on the town's capital improvement projects for fiscal year 2025.
  12. 5 Commissioner Reports
    Procedural
    Commissioners give updates from their individual board and committee assignments.
  13. 6 Adjournment
    Procedural

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