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Board of Commissioners

Chatham County · Board of Commissioners
Monday, December 16, 2024 at 2:00 pm · Historic Courthouse Courtroom

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Agenda items (60)

1. Work Session - 2:00 PM - Historic Courthouse Courtroom
   Procedural
2. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
3. PUBLIC COMMENT SESSION
   Procedural
4. 24-5727 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
   Procedural
5. BOARD PRIORITIES
   Procedural
6. 24-5683 Award 2024 Employee of the Year to Adam Gaines, Assistant Director of Emergency Communications and Chance Mullis, Assistant Planning Director
   Other
   received and filed · This Agenda Item was received and filed.
7. 24-5684 Receive the Fiscal Year 2024 Financial Audit
   Other Budget and appropriations
   The 2024 financial audit came back with an unmodified opinion, no findings and no questioned costs, and a positive fund balance.
8. 24-5706 Receive a presentation from Second Bloom on the Shelter Advisory Board Community Needs Assessment Report
   Presentation Health and human servicesHomelessness and shelter
   Second Bloom presented the shelter advisory board's community needs assessment, recommending several paths to emergency, semi-permanent and more flexible shelter for survivors, drawing on local advocates.
9. 24-5699 Receive the annual report from the Climate Change Advisory Committee
   Staff or committee report Environment and sustainability
   The Climate Change Advisory Committee's annual report: cutting greenhouse gas emissions and improving air quality, renewable energy, carbon-neutral building standards, and resilient conservation.
10. 24-5701 Receive a presentation from the Chatham County Cooperative Extension on the Sustainable Agriculture Program
    Presentation Farmland and open space
    The Cooperative Extension's sustainable agriculture work.
11. 24-5704 Receive a presentation and vote to approve an appropriation for the FY26 Human Services Nonprofit Allocation funding process and to approve the continuation of the FY25 Board of Commissioner's Goal and Outcomes for the FY26 Human Services Nonprofit Allocation funding process
    Budget action Budget and appropriationsHealth and human services
    The appropriation for the 2026 human services non-profit allocation, continuing the board's goals of economic stability for low and moderate income adults, better outcomes for children in poverty, and access to comprehensive health care.
12. 24-5717 Receive a presentation on the focus areas and timeline for the Community Aging Plan
    Presentation Health and human services
    The community aging plan's focus areas and timeline, built on the AARP domains of livability, with a public survey, community feedback sessions and a stakeholder steering committee.
13. End of Work Session
    Procedural
14. CLOSED SESSION
    Closed session
15. 24-5709 Vote to go into Closed Session § 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations
    Closed session Economic development incentives
16. 24-5710 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Vice Chair Katie Kenlan, to come out of closed session at 5:09pm. The motion carried by the following vote:
17. RECESS
    Procedural
18. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
19. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
20. CALL TO ORDER
    Procedural
21. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural

1. 24-5689 Vote to approve the September 30, 2024 Town of Siler City Joint Meeting Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the September 30, 2024 Town of Siler City Joint Meeting Minutes were approved. The motion carried by the following vote:
2. 24-5712 Vote to approve the October 7, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the October 7, 2024 Work and Regular Session Minutes were approved. The motion carried by the following vote:
3. 24-5713 Vote to approve the October 21, 2024 Work and Regular Session Minutes
   Minutes approval
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the October 21, 2024 Work and Regular Session Minutes were approved. The motion carried by the following vote:
4. 24-5714 Vote to approve the October 28, 2024 Joint Town of Pittsboro Minutes
   Other
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the October 28, 2024 Joint Town of Pittsboro Minutes were approved. The motion carried by the following vote:
5. 24-5695 Vote to appoint Barbara Gustinis and Billy Williams to the Community Advisory Committee
   Appointment
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to appoint Barbara Gustinis and Billy Williams to the Community Advisory Committee. The motion carried by the following vote:
6. 24-5685 Vote to accept $1,168 in Child Fatality Case Reporting funds from NC DHHS
   Staff or committee report
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to accept $1,168 in Child Fatality Case Reporting funds from NC DHHS. The motion carried by the following vote:
7. 24-5697 Vote to approve the naming of two (2) private roads in Chatham County listed as Blue Bird Lane and Shri Court
   Other
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the naming of two (2) private roads in Chatham County listed as Blue Bird Lane and Shri Court was approved. The motion carried by the following vote:
8. 24-5698 Vote to approve Tax Releases and Refunds
   Budget action
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to approve Tax Releases and Refunds as presented. The motion carried by the following vote:
9. 24-5700 Vote to receive the Tax Collector’s Departmental Report for October 2024
   Staff or committee report
   approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to receive the Tax Collector’s Departmental Report for October 2024. The motion carried by the following vote:
10. 24-5703 Vote to approve a contract with Laughlin-Sutton Construction Co. in the amount of $571,100.00 for the Goldston Library renovation project
    Contract or award Public facilities
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to approve a contract with Laughlin-Sutton Construction Co. in the amount of $571,100.00 for the Goldston Library renovation project. The motion carried by the following vote:
11. 24-5720 Vote to approve the “piggyback” contract awarded to the City of Charlotte in the last twelve months following a formal bid process with Axon for the purchase of equipment in the amount of $1,886,111.32
    Contract or award
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to approve the “piggyback” contract awarded to the City of Charlotte in the last twelve months following a formal bid process with Axon for the purchase of equipment in the amount of $1,886,111.32. The motion carried by the following vote:
12. 24-5726 Vote to approve a Memorandum of Understanding with North Carolina Department of Information Technology for the Completing Access to Broadband grant with a match of $500,000.00
    Contract or award Broadband and technologyIntergovernmental agreements
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that a Memorandum of Understanding with North Carolina Department of Information Technology for the Completing Access to Broadband grant with a match of $500,000.00 was approved. The motion carried by the following vote:
13. 24-5708 Vote to approve pyrotechnics display at The Oakland Farm, 3355 Rosser Rd. Bear Creek NC 27207, on December 31, 2024
    Other
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the pyrotechnics display at The Oakland Farm, 3355 Rosser Rd. Bear Creek NC 27207, on December 31, 2024 was approved. The motion carried by the following vote:
    • 3355 Rosser Rd · Oakland Farm Venue LLC, · 18 acres · assessed $804,719
14. 24-5715 Vote to adopt a resolution to surplus and convey property located on Pittsboro Elementary School Road and establish a twenty-foot access easement to the Town of Pittsboro
    Budget action
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, to adopt the 24-60 resolution to surplus and convey property located on Pittsboro Elementary School Road and establish a twenty-foot access easement to the Town of Pittsboro. The motion carried by the following vote:
15. 24-5716 Vote to adopt a resolution to surplus and convey property located on Hillsboro Street to the Town of Pittsboro
    Budget action
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that this 24-61 Resolution to surplus and convey property located on Hillsboro Street to the Town of Pittsboro was adopted. The motion carried by the following vote:
16. 24-5690 Vote to adopt a resolution amending the Chatham County Subdivision Regulations; specifically, sections 2.3, 5.2, and 7.7 to amend language related to Concept Plan reviews and approvals
    Resolution Subdivision and site plansZoning text amendment
    A text amendment to the subdivision regulations, sections 2.3, 5.2 and 7.7, on concept plan reviews and approvals.
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that this 24-62 Resolution amending the Chatham County Subdivision Regulations; specifically, sections 2.3, 5.2, and 7.7 to amend language related to Concept Plan reviews and approvals was adopted. The motion carried by the following vote:
17. 24-5691 Vote to approve a request Chad Abbott, P.E. on behalf of Seaforth Road, LLC for subdivision First Plat review of Deercrest at Seaforth, consisting of 24 lots on 110.48 acres, located off Seaforth (SR-1941) Road, parcel 62077
    Other Subdivision and site plans
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the request from Chad Abbott, P.E. on behalf of Seaforth Road, LLC for subdivision First Plat review of Deercrest at Seaforth, consisting of 24 lots on 110.48 acres, located off Seaforth (SR-1941) Road, parcel 62077 was approved. The motion carried by the following vote:
18. 24-5692 Vote to approve a request by Douglas Cooper, P.E. on behalf of Hamlets Reserve, LLC for subdivision First Plat review of Hamlets Reserve, consisting of 39 lots on 110.28 acres, located off Hamlets Chapel Road, (SR-1525), parcels 1795, 68866, 61669, and 2102
    Other Subdivision and site plans
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the request by Douglas Cooper, P.E. on behalf of Hamlets Reserve, LLC for subdivision First Plat review of Hamlets Reserve, consisting of 39 lots on 110.28 acres, located off Hamlets Chapel Road, (SR-1525), parcels 1795, 68866, 61669, and 2102 was approved. The motion carried by the following v…
19. 24-5718 Vote to approve the Recommended FY26-32 Capital Improvements Plan (CIP) with the changes directed by the Board of Commissioners at the November 19, 2024 Work Session
    Other Bonds and debtBudget and appropriationsPublic facilities
    The recommended capital improvement plan for 2026 through 2032, with the changes the board directed at its November 19 work session.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve the Recommended FY26-32 Capital Improvements Plan (CIP) with the changes directed by the Board of Commissioners at the November 19, 2024 Work Session and to amend the CIP to withdraw the option for a consolidated Aging Services location from the future CIP. The motion carried by the following v…
20. PUBLIC COMMENT SESSION
    Procedural
21. 24-5728 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing.
    Procedural
22. RECOGNITION OF RETIREES
    Proclamation or recognition
23. 24-5729 Recognize and Honor Retiree Dan LaMontagne
    Other Ethics and transparency
    The county manager retired on December 27 after twenty-four years in state and local government, fourteen of them in Chatham. He joined in 2010 as solid waste director, created the environmental quality department in 2011, became assistant manager in 2015 and manager in 2019.
24. BOARD PRIORITIES
    Procedural
25. 24-5705 Receive the presentation of the 2024 State of Chatham County Report
    Presentation Broadband and technologyComprehensive planEconomic development incentives
    The 2024 State of Chatham County report, the county's annual report covering the comprehensive plan, economic development, housing, broadband, education and county departments.
    received and filed · This Agenda Item was received and filed.
26. 24-5707 Receive an update on Broadband Initiatives and the Digital Equity Grant and vote to adopt the Chatham County Digital Inclusion Plan
    Other Broadband and technology
    The digital inclusion plan, revised after public feedback and adopted, setting strategies for broadband access, affordability and adoption, alongside a new broadband community hub.
27. 24-5451 Vote on a legislative request by Qunity, PA to rezone Parcels 2752, 93852, 18909 from CD-CC Conditional District Compact Community to R-1 Residential, being a total of approximately 46.607 acres, located of US 15-501 N, Baldwin Township
    Resolution Faith and cultural communitiesLand conversion and large developmentRezoning
    A rezoning of 46.607 acres on US 15-501 N from conditional district compact community back to residential. The parcels had been rezoned in February 2022 for a compact community of 151 homes for over-55s with a congregate care facility, daycare, offices, community garden and event barn. The Planning Board voted unanimously to deny and the commissioners did the same, adopting both a non-consistency statement and a consistency statement for the denial.
28. 24-5452 Vote on a legislative request by Qunity, PA to rezone Parcels 18750, 18896, 18897 from CD-CC Conditional District Compact Community to CD-O&I Conditional District Office & Institutional for a church/place of worship, being a total of 50.117 acres, located at 9780 US 15-501 N, Williams Township
    Resolution Faith and cultural communitiesLitigation and settlementsRezoning
    A rezoning of 50.117 acres at 9780 US 15-501 N to conditional district office and institutional for a church and place of worship, denied by the same 5-0 vote. The Summit Church sued the county over the denial.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that this 24-65 Resolution Approving a Non-Consistency Statement and Statement of Non-Reasonableness for Denial of the legislative request by Qunity, PA to rezone Parcels 18750, 18896, 18897 from CD-CC Conditional District Compact Community to CD-O&I Conditional District Office & Institutional for a church/pla…
29. CLERK'S REPORT
    Staff or committee report
30. MANAGER’S REPORT
    Staff or committee report
31. COMMISSIONERS’ REPORTS
    Staff or committee report
32. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, that the meeting was adjourned. The motion carried by the following vote:
33. Work Session - 2:00 PM - Historic Courthouse Courtroom
    Procedural
34. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the work session agenda was approved. The motion carried by the following vote:
35. CALL TO ORDER
    Procedural
36. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    Commissioner Delaney made a motion to add a discussion of strategic planning for dense areas to the agenda.
37. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that the Regular Session agenda was approved as amended. The motion carried by the following vote:

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