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Board of Commissioners

Chatham County · Board of Commissioners
Monday, April 21, 2025 at 1:00 pm · Historic Courthouse Courtroom

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Agenda items (69)

1. Work Session - 1:00 PM - Historic Courthouse Courtroom
   Procedural
2. CALL TO ORDER
   Procedural
3. ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
   Procedural
4. RECOGNITION OF RETIREES
   Proclamation or recognition
5. 25-0137 Recognize Retiree Denise Suits
   Other
   received and filed · This Agenda Item was received and filed.
6. PUBLIC COMMENT SESSION
   Procedural
7. 25-0190 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
   Procedural
   received and filed · This Agenda Item was received and filed.
8. BOARD PRIORITIES
   Procedural
9. 25-0172 Receive a presentation and vote to approve FY2025 Chatham Agricultural Preservation and Development Farmland Preservation Grant Awards and Triangle Land Conservancy Partner Update
   Presentation Farmland and open spaceGrants and outside funding
   The year's farmland preservation grant awards, with progress to date, the funding request and the project pipeline, alongside a partnership update from the Triangle Land Conservancy on its active Chatham projects.
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Amanda Robertson, to approve the Fiscal Year 2025 projects as recommended for the Chatham Agricultural Preservation and Development Trust Fund. The motion carried by the following vote:
10. 25-0173 Receive a presentation of the 2023-2024 Chatham County Greenhouse Gas Inventory
    Presentation Environment and sustainability
    The 2023-2024 county greenhouse gas inventory: methodology, county data, trends, the carbon sink and future impacts.
    received and filed · This Agenda Item was received and filed.
11. 25-0174 Receive a presentation and vote on a recommendation by the Climate Change Advisory Committee to approve planning for a Chatham Climate Retreat
    Proclamation or recognition Comprehensive planEnvironment and sustainability
    The Climate Change Advisory Committee asked the board to authorize planning for a retreat on the county's climate impacts, local climate action plans, and the funding and staff a plan would need. The board directed staff to develop a plan and bring it back.
    received and filed · This Agenda Item was received and filed.
12. 25-0150 Receive a presentation and vote to adopt a resolution by the County of Chatham to direct the expenditure of $1.29 million in Opioid Settlement Funds during fiscal years 2026-2028 to support the following strategies: 1. Collaborative Strategic Planning 2. Evidence-Based Addiction Treatment 3. Recovery Support Services 4. Early Intervention 5. Naloxone Distribution 6. Recovery Housing
    Resolution Budget and appropriationsDrugs and addictionHealth and human servicesPolice and public safety
    $1.29 million in opioid settlement funds across fiscal years 2026 to 2028 for collaborative strategic planning, evidence-based addiction treatment, recovery support services, early intervention, naloxone distribution and recovery housing.
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Vice Chair Katie Kenlan, to adopt a Resolution 25-16 to direct the expenditure of $1.29 million in Opioid Settlement Funds during fiscal years 2026-2028 to support the following strategies: 1) Collaborative Strategic Planning, 2) Evidence-Based Addiction Treatment, 3) Recovery Support Services, 4) Early Intervention, 5) Naloxone …
13. 25-0151 Receive a presentation and direct staff on the Chatham County Advisory Committee Policy
    Presentation Appointments and personnelEthics and transparency
    The advisory committee policy rewrite ran out of time and was held to a later meeting.
    tabled · This Agenda Item was tabled.
14. CLOSED SESSION
    Closed session
15. 25-0183 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged
    Closed session
    approved · Pass · A motion was made by Commissioner Robertson, seconded by Vice Chair Kenlan at 4:01pm, to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried by the following vote:
16. 25-0184 Vote to come out of closed session
    Closed session
    approved · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Vice Chair Katie Kenlan at 5:18pm, to come out of closed session. The motion carried by the following vote:
17. End of Work Session
    Procedural
18. RECESS
    Procedural
19. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
20. CALL TO ORDER
    Procedural
21. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
22. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to approve the Regular Session agenda as amended. The motion carried by the following vote:

1. 25-0141 Vote to approve the January 7, 8, and 9, 2025 Budget Retreat Minutes
   Other Budget and appropriations
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the January 7, 8, and 9, 2025 Budget Retreat Minutes were approved. The motion carried by the following vote:
2. 25-0157 Vote to approve the January 21, 2025 Work and Regular Meeting Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the January 21, 2025 Work and Regular Meeting Minutes were approved. The motion carried by the following vote:
3. 25-0161 Vote to approve the January 30, 2025 Special Meeting Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the January 30, 2025 Special Meeting Minutes were approved. The motion carried by the following vote:
4. 25-0162 Vote to approve the February 17, 2025 Minutes
   Other
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the February 17, 2025 Minutes were approved. The motion carried by the following vote:
5. 25-0163 Vote to approve the February 25, 2025 Joint Board of Education Meeting Minutes
   Minutes approval
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the February 25, 2025 Joint Board of Education Meeting Minutes were approved. The motion carried by the following vote:
6. 25-0189 Vote to approve the March 3, 2025 Legislative Breakfast Minutes
   Other
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the March 3, 2025 Legislative Breakfast Minutes were approved. The motion carried by the following vote:
7. 25-0139 Vote to appoint Eri Kim to the Chatham County Board of Health as a public member effective April 21, 2025
   Appointment
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to appoint Eri Kim to the Chatham County Board of Health as a public member effective April 21, 2025. The motion carried by the following vote:
8. 25-0140 Vote to appoint Sara Hofmeier to the Chatham County Board of Health as a public member effective April 21, 2025
   Appointment
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to appoint Sara Hofmeier to the Chatham County Board of Health as a public member effective April 21, 2025. The motion carried by the following vote:
9. 25-0115 Vote to reappoint Alan Rimer, PE, PhD, to fill a second (2nd) term on the Board of Health as an engineer member, effective April 25, 2025
   Appointment
   approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to reappoint Alan Rimer, PE, PhD, to fill a second (2nd) term on the Board of Health as an engineer member, effective April 25, 2025. The motion carried by the following vote:
10. 25-0144 Vote to reappoint Charlie Cooper, Nita Dukes, and Alicia Kablonsky to the Climate Change Advisory Committee with terms ending 6/30/2027
    Appointment Environment and sustainability
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to reappoint Charlie Cooper, Nita Dukes, and Alicia Kablonsky to the Climate Change Advisory Committee with terms ending 6/30/2027. The motion carried by the following vote:
11. 25-0181 Vote to approve the Chatham County ABC Board’s recommendation to exceed the salary authorized by the General Assembly in North Carolina General Statute 18B-700 (g1) of the General Manager
    Proclamation or recognition State legislative agenda
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the Chatham County ABC Board’s recommendation to exceed the salary authorized by the General Assembly in North Carolina General Statute 18B-700 (g1) of the General Manager was approved. The motion carried by the following vote:
12. 25-0164 Vote to adopt a Resolution amending the Chatham County Personnel Policy
    Resolution Appointments and personnel
    adopted · Pass · A motion was made by Vice Chair Kenlan, seconded by Commissioner Gomez Flores, to adopt a 25-17 Resolution amending the Chatham County Personnel Policy be approved. The motion carried by the following vote:
13. 25-0154 Vote to adopt a Resolution for the Suttles Road SR 1809 Partial Abandonment
    Resolution
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to adopt Resolution 25-18 for the Suttles Road SR 1809 Partial Abandonment was adopted. The motion carried by the following vote:
14. 25-0148 Vote to adopt a Resolution approving an Interlocal Agreement for cost sharing of redevelopment with the Town of Pittsboro
    Resolution Contracts and procurementIntergovernmental agreements
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that Resolution 25-19 approving an Interlocal Agreement for cost sharing of redevelopment with the Town of Pittsboro was adopted. The motion carried by the following vote:
15. 25-0142 Vote to adopt a Resolution approving the March 2025 Housing Trust Fund recommendations from the Affordable Housing Advisory Committee, which includes a recommendation to award $120,000 to Habitat for Humanity for affordable housing development and $20,000 to Preserving Home for home preservation
    Proclamation or recognition Housing and affordability
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that Resolution 25-20 approving the March 2025 Housing Trust Fund recommendations from the Affordable Housing Advisory Committee, which includes a recommendation to award $120,000 to Habitat for Humanity for affordable housing development and $20,000 to Preserving Home for home preservation was adopted. T…
16. 25-0158 Vote to adopt a Resolution approving a quasi-judicial Special Use Permit (SUP) requested by Chatham County Facilities and Construction for a new EMS station to be located on Parcel No. 62221 (2.3 acres) and 95753 (.66 acres), located at 9251 US 15-501 N, Baldwin Township
    Public hearing Fire and EMS
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that Resolution 25-21 approving a quasi-judicial Special Use Permit (SUP) requested by Chatham County Facilities and Construction for a new EMS station to be located on Parcel No. 62221 (2.3 acres) and 95753 (.66 acres), located at 9251 US 15-501 N, Baldwin Township was adopted. The motion carried by the …
17. 25-0155 Vote to approve the naming of two private roads in Chatham County listed as Grayson Ridge Road and Aquila Lane
    Other
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the naming of two private roads in Chatham County listed as Grayson Ridge Road and Aquila Lane was approved. The motion carried by the following vote:
18. 25-0159 Vote to approve Tax Releases and Refunds for March 2025
    Budget action
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the Tax Releases and Refunds for March 2025 was approved. The motion carried by the following vote:
19. 25-0171 Vote to receive the Tax Collector’s Departmental Report for March 2025
    Staff or committee report
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to receive the Tax Collector’s Departmental Report for March 2025 was approved. The motion carried by the following vote:
20. 25-0133 Vote to approve the application for Aging Services for the FY27 North Carolina Department of Transportation 5310 Grant - Capital Purchase of Service
    Contract or award
    approved · Pass · A motion was made by Vice Chair Kenlan, seconded by Commissioner Gomez Flores, that the application for Aging Services for the FY27 North Carolina Department of Transportation 5310 Grant - Capital Purchase of Service was approved. The motion carried by the following vote:
21. 25-0138 Vote to approve a lease agreement with Chatham Arts Council, Inc for the county building located at 118 West Street, Pittsboro
    Contract or award Arts and public art
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that a lease agreement with Chatham Arts Council, Inc for the county building located at 118 West Street, Pittsboro was approved. The motion carried by the following vote:
22. 25-0175 Vote to approve the three-year contract with ESRI (Environmental Systems Research Institute), Inc. for $180,900
    Contract or award
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the three-year contract with ESRI (Environmental Systems Research Institute), Inc. for $180,900 was approved. The motion carried by the following vote:
23. 25-0168 Vote to approve a contract with ClearGov for digital budget development and publication services for $122,399.64
    Contract or award Budget and appropriations
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that a contract with ClearGov for digital budget development and publication services for $122,399.64 was approved. The motion carried by the following vote:
24. 25-0169 Vote to approve a contract with Hopkins Bowling Contracting & Consulting allowing them to act as the Design/Build contractor performing the renovations at the Aging Services - Western Center in Siler City
    Contract or award
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that a contract with Hopkins Bowling Contracting & Consulting allowing them to act as the Design/Build contractor performing the renovations at the Aging Services - Western Center in Siler City was approved. The motion carried by the following vote:
25. 25-0160 Vote to accept the Preliminary Engineering Reports and Governance Summary for the Western Intake Partnership Project
    Staff or committee report Water and sewer
    The preliminary engineering reports and governance summary for the Western Intake regional water project.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to accept the Preliminary Engineering Reports and Governance Summary for the Western Intake Partnership Project was approved. The motion carried by the following vote:
26. 25-0170 Vote to accept North Carolina Department of Agriculture and Consumer Services Agricultural Growth Zone Grant in the amount of $295,443 and approve local match of $325,000
    Contract or award Farmland and open spaceGrants and outside funding
    The state agriculture department's Agricultural Growth Zone grant for farmland preservation.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to accept North Carolina Department of Agriculture and Consumer Services Agricultural Growth Zone Grant in the amount of $295,443 and approve local match of $325,000 was approved. The motion carried by the following vote:
27. 25-0179 Vote to approve a subordination agreement with Wallick Communities for Oak View Low Income Housing apartments in Siler City
    Contract or award
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that a subordination agreement with Wallick Communities for Oak View Low Income Housing apartments in Siler City was approved. The motion carried by the following vote:
28. 25-0177 Vote to terminate the agreement with Chatham Rescue Squad of Siler City, Inc.
    Contract or award Fire and EMSPolice and public safety
    Termination of the county's agreement with the Chatham Rescue Squad of Siler City, approved on consent with no discussion recorded.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to terminate the agreement with Chatham Rescue Squad of Siler City, Inc. was approved. The motion carried by the following vote:
29. 25-0116 Vote to approve Fiscal Year 2024-2025 Budget Amendments
    Budget action Budget and appropriations
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that the Fiscal Year 2024-2025 Budget Amendments were approved as presented. The motion carried by the following vote:
30. 25-0188 Vote to approve a Letter of Support for the Town of Pittsboro’s for the Federal Community Project Funding Application of $750,000 for the Downtown Pittsboro Streetscape Improvements project
    Other
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, that a Letter of Support for the Town of Pittsboro’s for the Federal Community Project Funding Application of $750,000 for the Downtown Pittsboro Streetscape Improvements project was approved. The motion carried by the following vote:
31. SPECIAL PRESENTATION
    Presentation
32. 25-0176 Vote to adopt a Resolution Honoring the 56th Annual Professional Clerk’s Week from May 4 to May 10, 2025
    Proclamation or recognition
    adopted · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that Resolution 25-22 Honoring the 56th Annual Professional Clerk’s Week from May 4 to May 10, 2025 was adopted. The motion carried by the following vote:
33. 25-0185 Vote to adopt a Resolution proclaiming May 2025 Older Americans Month in Chatham County
    Proclamation or recognition
    adopted · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner David Delaney, that Resolution 25-23 proclaiming May 2025 Older Americans Month in Chatham County was adopted. The motion carried by the following vote:
34. 25-0187 Vote to adopt a Resolution Honoring Free Speech
    Proclamation or recognition Civil rights and nondiscrimination
    A resolution honoring free speech, read aloud in the evening session and supported by all three public speakers.
    adopted · Pass · A motion was made by Commissioner Amanda Robertson, seconded by Vice Chair Katie Kenlan, that Resolution 25-24 Honoring Free Speech was adopted. The motion carried by the following vote:
35. PUBLIC COMMENT SESSION
    Procedural
36. 25-0191 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
37. 25-0152 Hold a public hearing on a legislative rezoning request by TIP Gateway LLC on Parcel 5841 and 66974 on approximately 18.81 acres, located at 680 Pea Ridge Rd., from R-1 Residential to GU RB General Use Regional Business, Cape Fear Township
    Public hearing Land conversion and large developmentRezoningWater and sewer
    A rezoning of 18.81 acres at 680 Pea Ridge Road from residential to general use regional business. Staff said the area has turned steadily non-residential around the megasite, the site is limited to 36 percent built-upon area in a watershed protection area, and there is no end user or site plan. Nobody signed up to speak, and the item went to the Planning Board.
    referred · This Agenda Item was referred to the Planning Board.
    • 680 Pea Ridge Rd · no matching parcel on file
38. 25-0153 Hold a public hearing on a legislative public hearing requested by the Chatham County Planning Department to amend the effective date of the adopted Unified Development Ordinance from July 1, 2025 to December 31, 2025 as a result of legislative action S382 bill
    Public hearing Comprehensive planState legislative agendaZoning text amendment
    A hearing on moving the Unified Development Ordinance's effective date from July 1 to December 31, 2025, because Senate Bill 382 removed local downzoning authority and blocked the implementation work. Nobody signed up to speak, and the item went to the Planning Board.
    referred · This Agenda Item was referred to the Planning Board.
39. 25-0156 Hold a public hearing to receive comments on the renaming of one (1) state maintained road from Paul Farrington Road to Lakeside Drive in Chatham County and vote to approve
    Public hearing
40. BOARD PRIORITIES
    Procedural
41. CLERK'S REPORT
    Staff or committee report
42. MANAGER’S REPORT
    Staff or committee report
43. COMMISSIONERS’ REPORTS
    Staff or committee report
44. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Franklin Gomez Flores, seconded by Commissioner Amanda Robertson, that the meeting was adjourned. The motion carried by the following vote:
45. 25-0195 Vote to appoint George Cianciola as the Planning Board District 3 member with a term ending December 31, 2026
    Appointment Appointments and personnel
    George Cianciolo was appointed as the District 3 member of the Planning Board.
    approved · Pass · A motion was made by Vice Chair Katie Kenlan, seconded by Commissioner Franklin Gomez Flores, to appoint George Cianciola as the Planning Board District 3 member with a term ending December 31, 2026 was approved. The motion carried by the following vote:

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