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Board of Commissioners Regular

Town of Pittsboro · 1. Board of Commissioners (BOC)
Monday, October 12, 2026 at 6:00 pm

Regular meeting Budget and appropriationsHousing and affordabilityParks and recreationEnvironment and sustainabilityLand conversion and large developmentPolice and public safetySubdivision and site plansWater and sewer

Agenda document Watch

What's on this agenda

Pittsboro's Board of Commissioners holds a public hearing on 12 October on PB-25-606, the preliminary plat for the Roberts Run major subdivision. The Planning Board recommended it unanimously on 21 September, and staff recommend approval. Much of the evening goes to Chatham Park's South Village. The board hears presentations on section design plans for Sections 2.1, 2.2, 2.4 and D2, a South Village transportation update and a fiscal impact analysis of the plans. Then it discusses PB-26-243, which the Planning Board recommended with conditions. No vote is scheduled on the South Village plans.

The board also appoints steering committees for a strategic economic development plan and a downtown master plan, and fills the Planning Board's vacant extraterritorial seat. Two items set up the Holly Days tree lighting: a road closure and a budget amendment for more event money. The consent agenda carries three budget amendments, for a local law enforcement bonus program, CivicPlus software and a water and sewer grant correction, plus street closures and alcohol permissions for the Veterans Day event and the street fair. The meeting is at the Chatham County Agriculture and Conference Center. Item documents could not be opened for this summary, so the amounts are not given.

Summarized from the published agenda. Read the agenda itself before acting on it.

Speaking at this meeting

Town of Pittsboro's own rules for public comment — check them before you rely on anything here.

2 items were added after the agenda first went up

A late addition is how the public gets surprised: somebody reads the agenda, decides nothing on it concerns them, and the thing that does is added afterwards. They are marked in the list below.

The day counts are an upper bound. Governments publish what is on an agenda, not when each item was put there, so these are measured from when this site first saw the item — which can be later than when the clerk added it, never earlier.

Jump to an item (26 on this agenda)
  1. 1ORDER OF BUSINESS
  2. 2CONSENT AGENDA
  3. 2.IMinutes: September 14, 2026 Regular Meeting of The Board of Commissio…
  4. 2.IIMinutes: September 28, 2026 Special Meeting of The Board of Commissio…
  5. 2.IIIBudget Amendment: Local Law Enforcement Bonus Program (Revised 10.9.2…
  6. 2.IVBudget Amendment: CivicPlus Software
  7. 2.VBudget Amendment: Water and Sewer Grant Correction
  8. 2.VIRequest: 2026 Parks and Recreation Advisory Board Meeting Updated Sch…
  9. 2.VIIRequest: Veterans Day Event 2026 Alcohol Consumption
  10. 2.VIIIRequest: Street Fair 2026 Street Closure & Alcohol Consumption
  11. 3INFORMATION ITEMS
  12. 5CITIZENS MATTERS
  13. 6.IAppointment: Board of Commissioner Liasion and External Committee
  14. 6.IIPresentation: Interactive Development Map
  15. 6.IIIPresentation: Chatham Park on South Village-Section Design Plan (Sect…
  16. 6.IVPresentation: Chatham Park South Village Transportation Update
  17. 6.VDiscussion: Fiscal Impact Analysis for Section Design Plans
  18. 6.VIDiscussion: PB-26-243 Chatham Park South Village Section Design Plans…
  19. 7.IRequest: PB-25-606 Roberts Run Major Subdivision Preliminary Plat
  20. 8.IAppointment: Strategic Economic Development Plan Steering Committee
  21. 8.IIAppointment: Downtown Master Plan Steering Committee
  22. 8.IIIAppointment: Planning Board
  23. 8.IVRequest: Tree Lighting Event 2026 Street Closure
  24. 8.VBudget Amendment: Holly Days Tree Lighting Funding Request (Revised 1…
  25. 9CLOSED SESSION
  26. 10ADJOURNMENT

Agenda items (26)

Other · 10Budget action · 4Appointment · 4Presentation · 3Discussion item · 2Consent agenda · 1Closed session · 1Procedural · 1
  1. 1 ORDER OF BUSINESS
    Other
    Call to Order-Mayor Shipp Adoption of the Agenda-Mayor Shipp will present the Agenda to be set. (A motion will be made to either approve the agenda as presented or a motion will be made to modify the regular agenda and/or the consent agenda).
  1. 2.I Minutes: September 14, 2026 Regular Meeting of The Board of Commissioners
    Other
  2. 2.II Minutes: September 28, 2026 Special Meeting of The Board of Commissioners
    Other
  3. 2.III Budget Amendment: Local Law Enforcement Bonus Program (Revised 10.9.2026)
    Budget action Added 2 days before Budget and appropriationsPolice and public safety
  4. 2.IV Budget Amendment: CivicPlus Software
    Budget action Budget and appropriations
  5. 2.V Budget Amendment: Water and Sewer Grant Correction
    Budget action Budget and appropriationsWater and sewer
  6. 2.VI Request: 2026 Parks and Recreation Advisory Board Meeting Updated Schedule
    Other Parks and recreation
  7. 2.VII Request: Veterans Day Event 2026 Alcohol Consumption
    Other
  8. 2.VIII Request: Street Fair 2026 Street Closure & Alcohol Consumption
    Other
  9. 3 INFORMATION ITEMS
    Other
    Mayor Shipp will ask if there are any questions about the Information Items. The Board of Commissioners uses Information Items to receive updates on items which do not require action.
  10. 5 CITIZENS MATTERS
    Other Environment and sustainabilityHousing and affordability
    5.1 Manager Updates 5.II Mayor & Commissioner Committee Liaison Reports Mayor Shipp -Central Pines Rural Planning Organization (CPRPO) Mayor Pro Tem Farrell -Town of Pittsboro Alcohol Beverage Control (ABC) Board Commissioner Bonitz -Chatham County Climate Change Advisory Committee (CCAC) and Central Pines Regional Council Commissioner Foley -Chatham County Economic Development Corporation (EDC) Commissioner Hunziker -Chatham County Affordable Housing Committee (AHAC) Commissioner Thurber- Chatham Chamber of Commerce and Pittsboro Downtown Advisory Board (PDAB) Liaison 5.III Public Comment Speakers should sign up with the Town Clerk before the start of the meeting. Speakers are limited to t…
  11. 6.I Appointment: Board of Commissioner Liasion and External Committee
    Appointment Housing and affordabilityParks and recreation
    Chatham County Affordable Housing Advisory Committee (AHAC)-John Foley (currently Candace Hunziker) Town of Pittsboro Parks and Recreation (PARAB) Liaison-Candace Hunziker Suggested Motion #1: "a motion to appoint Commissioner John Foley as the Town Board representative to the Chatham County Affordable Housing Advisory Committee" Suggested Motion #2: "a motion to appoint Commissioner Candace Hunziker as the Town Board liaison to the Town of Pittsboro Parks and Recreation Advisory Board (PARAB) "
  12. 6.II Presentation: Interactive Development Map
    Presentation
    Staff Recommendation: Staff recommend that the Board of Commissioners view the Interactive Development Map. Please direct questions to the Development Services Department. Suggested Motion: N/A
  13. 6.III Presentation: Chatham Park on South Village-Section Design Plan (Sections 2.1, 2.2, 2.4 & D2)
    Presentation
  14. 6.IV Presentation: Chatham Park South Village Transportation Update
    Presentation
    Staff Recommendation: Information Only Suggested Motion: N/A
  15. 6.V Discussion: Fiscal Impact Analysis for Section Design Plans
    Discussion item
    Staff Recommendation: For information only. Suggested Motion: N/A
  16. 6.VI Discussion: PB-26-243 Chatham Park South Village Section Design Plans - 2.1, 2.2, 2.4, D2
    Discussion item
    Advisory Board Recommendation: At its regularly scheduled meeting on September 21, 2026, the Planning Board recommended approval, with conditions, of the Chatham Park South Village Section Design Plans for Sections 2.1, 2.2, 2.4, and D2. Staff Recommendation: No action required, discussion item only.
  17. 7.I Request: PB-25-606 Roberts Run Major Subdivision Preliminary Plat
    Other Land conversion and large developmentSubdivision and site plans
    Advisory Board Recommendation: The Planning Board met on September 21, 2026 and unanimously recommended approval of the subject Major Subdivision Preliminary Plat. Staff Recommendation: Staff recommends approval of the subject Major Subdivision Preliminary Plat. Suggested Motion: “… a motion to approve the subject Major Subdivision Preliminary Plat.”
  18. 8.I Appointment: Strategic Economic Development Plan Steering Committee
    Appointment
    Staff Recommendation: Appoint the committee. Suggested Motion: “ … a motion to appoint the attached list of individuals as the Strategic Economic Development Plan Steering Committee”
  19. 8.II Appointment: Downtown Master Plan Steering Committee
    Appointment
    Advisory Board Recommendation: The Pittsboro Downtown Advisory Board meets on October 1, 2026, to recommended approval of the proposed Steering Committee. Staff Recommendation: Staff recommends that the Board of Commissioners approve the proposed Steering Committee. Suggested Motion: “ … a motion to approve the proposed Steering Committee.”
  20. 8.III Appointment: Planning Board
    Appointment
    Advisory Board Recommendation: N/A Staff Recommendation: Appoint one applicant to the vacant ETJ seat to serve the remainder of the current term and a subsequent three-year term expiring December 31, 2029. Suggested Motion: “I move to appoint (INSERT NAME) to the Town of Pittsboro Planning Board as the Extraterritorial Jurisdiction (ETJ) representative, to serve the remainder of the current term and a subsequent term expiring December 31, 2029.”
  21. 8.IV Request: Tree Lighting Event 2026 Street Closure
    Other
    Advisory Board Recommendation: N/A Staff Recommendation: That the Board of Commissioners adopt the ordinance declaring road closure for the 2026 Tree Lighting event. Suggested Motion: “ … a motion to adopt the ordinance declaring a road closure for the 2026 Tree Lighting event.”
  22. 8.V Budget Amendment: Holly Days Tree Lighting Funding Request (Revised 10.9.2026)
    Budget action Added 2 days before Budget and appropriations
    Staff Recommendation: That the Board of Commissioners adopt the attached budget ordinance amending the FY 26-27 Budget to allocate additional funding for the Holly Days Tree Lighting event and authorize the Town Manager to enter into a contract with Emerald Owl Productions, Inc for the laser show. Suggested Motion: “… a motion to adopt the budget ordinance amending the FY 26-27 Budget to allocate additional funding for the Holly Days Tree Lighting event and authorize the Town Manager to enter into a contract with Emerald Owl Productions, Inc for the laser show.”
  23. 9 CLOSED SESSION
    Closed session
    The Board of Commissioners wish to hold a Closed Session pursuant to N.C.G.S. §143-318.11. (a)(3) to consult with Town Attorney, (a)(5) to establish or instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease, and (a)(6) to discuss personnel. Suggested Motion: "motion to enter into closed session pursuant to N.C.G.S. §143-318.11 (a)(3), (a)(5), and (a)(6)."
  24. 10 ADJOURNMENT
    Procedural
    Mayor Shipp will ask for a motion to adjourn the meeting.

Agenda changes

What moved between published versions of this agenda. Item numbers shift constantly as things are inserted, so only genuine additions and removals are listed.

Other recent meetings of this board