Agenda items in Town of Pittsboro, between 13 Oct 2025 and 13 Oct 2026
The first 200 items. Each one links to the meeting it was on. This is the bottom of every drill-down on this site: whatever a chart says, the items behind it are here to be counted.
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| Subject | Items |
|---|---|
| Budget and appropriations | 117 |
| Parks and recreation | 82 |
| Appointments and personnel | 53 |
| Public facilities | 41 |
| Zoning text amendment | 39 |
| Arts and public art | 36 |
| Comprehensive plan | 36 |
| Housing and affordability | 35 |
| Roads and transportation | 32 |
| Environment and sustainability | 30 |
| Land conversion and large development | 30 |
| Economic development incentives | 28 |
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Call to Order-Mayor Shipp Adoption of the Agenda-Mayor Shipp will present the Agenda to be set. (A motion will be made to either approve the agenda as presented or a motion will be made to modify the regular agenda and/or the consent agenda).Other
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Mayor Shipp will ask for a motion to approve the Consent Agenda. The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at…Consent agenda
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Other
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Other
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Other Parks and recreation
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Other
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Other
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Mayor Shipp will ask if there are any questions about the Information Items. The Board of Commissioners uses Information Items to receive updates on items which do not require action.Other
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5.1 Manager Updates 5.II Mayor & Commissioner Committee Liaison Reports Mayor Shipp -Central Pines Rural Planning Organization (CPRPO) Mayor Pro Tem Farrell -Town of Pittsboro Alcohol Beverage Control (ABC) Board Commissioner Bonitz -Chatham County Climate Change Advisory Committee (CCAC) and Central Pines Regional Co…
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Chatham County Affordable Housing Advisory Committee (AHAC)-John Foley (currently Candace Hunziker) Town of Pittsboro Parks and Recreation (PARAB) Liaison-Candace Hunziker Suggested Motion #1: "a motion to appoint Commissioner John Foley as the Town Board representative to the Chatham County Affordable Housing Advisor…
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Staff Recommendation: Staff recommend that the Board of Commissioners view the Interactive Development Map. Please direct questions to the Development Services Department. Suggested Motion: N/APresentation
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Presentation
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Staff Recommendation: Information Only Suggested Motion: N/APresentation
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Advisory Board Recommendation: At its regularly scheduled meeting on September 21, 2026, the Planning Board recommended approval, with conditions, of the Chatham Park South Village Section Design Plans for Sections 2.1, 2.2, 2.4, and D2. Staff Recommendation: No action required, discussion item only.Discussion item
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Advisory Board Recommendation: The Planning Board met on September 21, 2026 and unanimously recommended approval of the subject Major Subdivision Preliminary Plat. Staff Recommendation: Staff recommends approval of the subject Major Subdivision Preliminary Plat. Suggested Motion: “… a motion to approve the subject Maj…
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Staff Recommendation: Appoint the committee. Suggested Motion: “ … a motion to appoint the attached list of individuals as the Strategic Economic Development Plan Steering Committee”Appointment
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Advisory Board Recommendation: The Pittsboro Downtown Advisory Board meets on October 1, 2026, to recommended approval of the proposed Steering Committee. Staff Recommendation: Staff recommends that the Board of Commissioners approve the proposed Steering Committee. Suggested Motion: “ … a motion to approve the propos…Appointment
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Advisory Board Recommendation: N/A Staff Recommendation: Appoint one applicant to the vacant ETJ seat to serve the remainder of the current term and a subsequent three-year term expiring December 31, 2029. Suggested Motion: “I move to appoint (INSERT NAME) to the Town of Pittsboro Planning Board as the Extraterritoria…Appointment
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Advisory Board Recommendation: N/A Staff Recommendation: That the Board of Commissioners adopt the ordinance declaring road closure for the 2026 Tree Lighting event. Suggested Motion: “ … a motion to adopt the ordinance declaring a road closure for the 2026 Tree Lighting event.”Other
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Staff Recommendation: That the Board of Commissioners adopt the attached budget ordinance amending the FY 26-27 Budget to allocate additional funding for the Holly Days Tree Lighting event and authorize the Town Manager to enter into a contract with Emerald Owl Productions, Inc for the laser show. Suggested Motion: “……Budget action Budget and appropriations
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Budget action Budget and appropriations
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The Board of Commissioners wish to hold a Closed Session pursuant to N.C.G.S. §143-318.11. (a)(3) to consult with Town Attorney, (a)(5) to establish or instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other ma…Closed session
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10 ADJOURNMENTMayor Shipp will ask for a motion to adjourn the meeting.Procedural
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Procedural
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Per the Pittsboro Downtown Advisory Board Resolution-Excused absences due to illness, absence from the county due to personal hardship, if approved by a majority vote of the Board, shall not constitute lack of attendance. Excused absences shall be entered into the minutes at the next regularly scheduled meeting.Procedural
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Requires a motion to either approve the agenda as proposed or modify the agenda.Procedural
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Minutes approval
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Minutes approval
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Other Arts and public art
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Other Arts and public art
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Will upload applicationOther Arts and public art
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Procedural
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Other Comprehensive plan
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Other Roads and transportation
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Other Arts and public art
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5.VIII Downtown Logo RecommendationOther
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Other Public facilities
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a. Promotions b. Design c. Economic VitalityStaff or committee report
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Staff or committee report
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Procedural
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Discussion item
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11 ADJOURMENTProcedural
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Call to Order-Mayor Shipp Adoption of the Agenda-Mayor Shipp will present the Agenda to be set. (A motion will be made to either approve the agenda as presented or a motion will be made to modify the regular agenda and/or the consent agenda).Procedural
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Staff Recommendation: Staff recommend that the Board review the information provided, provide input or direction, and select one of the exterior renderings for approval. Suggested Motion: “ … a motion to approve the building program, project schedule and select exterior rendering option ___.”Discussion item Public facilities
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Advisory Board Recommendation: Brian Finnegan made a motion to recommend the Town Board approve this master plan and move forward with design, seconded by Patti Dukes. Aye-4 Nay-0 Staff Recommendation: Staff recommends to approve the Robeson Creek Master Plan. Suggested Motion: “Motion to approve the Master Plan and m…Other Parks and recreation
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Mayor Shipp will ask for a motion to adjourn the meeting.Procedural
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Chairman, Corey Forrest.Procedural
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Other
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Requires a motion to either a) approve the agenda as proposed or b) modify the agenda.Procedural
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Per the Town of Pittsboro U.D.O. Section 9.5 (h)-Excused absences due to illness, absence from the meeting due to personal hardship, if approved by a majority vote of the Planning Board, shall not constitute a lack of attendance. Absences shall be entered into the minutes of the meeting as either ‘excused’ or ‘unexcus…Procedural
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Minutes approval
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Suggested Motion: " motion to approve the August 17, 2026 minutes as presented"Minutes approval
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Updates from the Development Services Department. The agenda gives no detail.Staff or committee report
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Chairman, Corey Forrest.Procedural
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Staff Recommendation: N/A Suggested Motion: N/APresentation Subdivision and site plans
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Staff Recommendation: Staff recommend that the Planning Board view the Interactive Development Map. Please direct questions to the Development Services Department. Suggested Motion: N/APresentation
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Staff Recommendation: Information Only Suggested Motion: N/AStaff or committee report Roads and transportation
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Staff Recommendation: Approval of the Section Design Plan with conditions, as outlined in staff report. Suggested Motion: “a motion to approve PB-26-243 Section Design Plans – 2.1, 2.2, 2.4, and D2 with conditions."Recommended for approval, 4-2
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Staff Recommendation: Staff recommends approval of the subject Major Subdivision Preliminary Plat. Suggested Motion: “… a motion to recommend approval of the subject Major Subdivision Preliminary Plat.”Recommended for approval, unanimous
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Chairman, Corey Forrest.Procedural
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11 ADJOURNMENTProcedural
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Procedural
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Procedural
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Requires a motion to either approve the agenda as proposed or modify the agenda.Procedural
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Minutes approval
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The committee will consider approving minutes from its August 20 meeting.Minutes approval
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The committee will consider a recommended design for a downtown Pittsboro logo.Discussion item
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The committee will discuss upcoming downtown events and its annual event planning calendar.Discussion item
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Staff or committee report
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Other
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Procedural
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Procedural
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Procedural
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Requires a motion to either approve the agenda as proposed or modify the agenda.Procedural
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Procedural
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The committee takes up minutes from its August 19 meeting.Procedural
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The committee reviews a proposal for a taxi cab sculpture and a mural on a retaining wall downtown.Other Arts and public art
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The committee considers Building Rehab Grant BRG-2027-01, an application for 39 West Street, home to an Italian restaurant.
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The committee considers Building Rehab Grant BRG-2027-02, an application for 109 Hillsboro Street, home to a yoga studio.
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Staff give the committee updates.Staff or committee report
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Committee members hold an open comment period.Discussion item
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Procedural
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The agenda for the 15 September meeting at the Pittsboro ABC Store, 70 Sanford Road.Procedural
- 70 Sanford Rd · 0.34 acres · Town of Pittsboro Board of, Alcoholic Beverage Control
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Consolidated balance sheets for July and August 2026. No narrative accompanies them.Staff or committee report Budget and appropriations
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Consolidated financial statements for July and August 2026. No narrative accompanies them.Staff or committee report Budget and appropriations
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Approval of the draft minutes of the August 10, 2026 regular meeting, on the consent agenda.Approved on the consent agendaMinutes approval
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A consent request for a GIS Project Manager position, formerly titled Project Analyst.Approved on the consent agendaPersonnel
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A consent request to add a police detective and training coordinator position.Approved on the consent agendaPersonnel Police and public safety
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A consent budget amendment for legal services. The agenda does not give the amount.Approved on the consent agendaBudget action Budget and appropriations
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A consent budget amendment to record water and sewer grant funds. The agenda does not give the amount.Approved on the consent agenda
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Mayor Shipp will ask if there are any questions about the Information Items. The Board of Commissioners uses Information Items to receive updates on items which do not require action.Procedural
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Commissioner Foley presented The Promise, a nonprofit concept for 420 deed-restricted condominiums in two buildings over ground-floor commercial space, on county land downtown where the sheriff's office now sits. Owners could sell only back to the nonprofit. No action was taken.Presentation Housing and affordability
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A proclamation marking September 11 as a day of remembrance.Proclamation or recognition
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A proclamation declaring a Leave the Leaves season.Proclamation or recognition Environment and sustainability
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Staff Recommendation: Staff recommend that the Board review the information provided, provide input or direction, and approve the project schedule, schematic design renderings and building program. Suggested Motion: “ … a motion to approve the project schedule, schematic design renderings and building program”No vote. Commissioners asked for a workshop on the design before approving the schedule and schematics.Presentation Public facilities
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Presented by C. Michael Smith, President for Chatham Economic Development Corporation.Presentation Economic development incentives
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Presented by Tom Snyder, Vice President of Programs at NC IDEA, and Rachael Newberry, Senior Director of Programs at NC IDEA, who is available for additional information.Presentation Economic development incentives
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Presented by Chuck Smith, Vice President, Planning and Development, Preston Development Company and Vanessa Jenkins, Executive Vice President, Preston Development Company.
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Advisory Board Recommendation: Brian Finnegan made a motion to recommend the Town Board approve this master plan and move forward with design, seconded by Patti Dukes. Aye-4 Nay-0 Staff Recommendation: Staff recommends to approve the Robeson Creek Master Plan. Suggested Motion: “Motion to approve the master plan and m…Tabled to a workshop two weeks later, by voice vote with at least one noPresentation Parks and recreation
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Action: Conduct Public Hearing. Advisory Board Recommendation: The Planning Board met August 17, 2026 and recommended approval of Conditional Zoning Case PB-26-215 Intrepid Build as offered by the applicant. Staff Recommendation: Staff recommends approval of Conditional Zoning Case PB-26-215 Intrepid Build Property as…Adopted by voice vote; no one signed up to speakPublic hearing Rezoning
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Action: Conduct public hearing. Advisory Board Recommendation: The Planning Board met on August 17, 2026 and unanimously recommended approval of Rezoning Case PB-26-370 Hinton, with an additional condition as detailed in the staff report. Staff Recommendation: Staff recommends approval of Conditional Zoning Case PB-26…Adopted unanimously after the adjoining owner spoke against itPublic hearing Rezoning
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Action: Conduct Public Hearing. Planning Board Recommendation: At its July 20, 2026 meeting, the Planning Board unanimously recommended that the Board of Commissioners approve the proposed amendments. The Board discussed the distinction between permitted indoor recreation uses and prohibited electronic gaming operatio…Adopted as amended: tattoo and body art studios must sit 200 feet apart and 200 feet from Hillsboro Street and Sanford Road
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Advisory Board Recommendation: The Pittsboro Downtown Advisory Board unanimously recommended, by a 9-0 vote on August 11, 2026, that the Board of Commissioners approve the $38,000 budget amendment for the Downtown Master Plan + Parking Study Update. Staff Recommendation: Staff recommends moving forward with a coordina…Approved: staff to bring steering committees to the October meeting; manager authorized to sign Scale Chatham agreements
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Staff Recommendation: That the Board of Commissioners adopt the attached budget ordinance amending the FY 26-27 Budget to allocate funds to execute a Downtown Master Plan and Parking Study. Suggested Motion: “… a motion to adopt the budget ordinance amending the FY 26-27 Budget to allocate funds to execute a Downtown…Adopted by voice vote
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Advisory Board Recommendation: The Pittsboro Downtown Advisory Board unanimously recommended, by a 9-0 vote on July 7, 2026, updating the Downtown Annual Work Plan to include projects addressing parking, mobility, and access. This recommendation grew from the Board's June 23, 2026 Strategic Board Retreat, where these…Approved by voice vote
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Staff Recommendation: Approve. Suggested Motion: “ … a motion to adopt the PARAB Resolution.”A motion to adopt as written failed; a second motion to adopt carried with at least one nay. The board grows from seven members to nine.
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Staff Recommendation: Review submitted applications and select three members for appointment. Suggested Motion: Option 1: Resolution Is Not Adopted (One Appointment) "I move to appoint [NAME] to the Parks and Recreation Advisory Board to fill the ETJ seat with a term ending June 30, 2028." Option 2: Resolution Is Adop…Three members appointed for terms ending June 30, 2028. The captions render the names as David Allen, Anastasia Woody and Philip Daniels.
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A budget amendment for a public works building. The agenda does not give the amount.Approved by voice vote
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Rebudgets the purchase of two CSX railroad parcels next to the new Town Hall site. The money lapsed at the end of the last fiscal year.Approved by voice vote
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An interlocal agreement for billing and collecting the town's property taxes.Approved by voice vote
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8.IX Request: Memorandum of Understanding (MOU) with Chatham County-Lewis Freeman Park Parking ExpansionA memorandum of understanding with Chatham County on building a parking lot expansion at Lewis Freeman Park.Approved by voice vote; quoted at $4,800
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Gives the town's old body cameras and in-car cameras to the Liberty Police Department.Approved by voice vote
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Procedural
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A motion is required for excused absences.Procedural
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Requires a motion to either approve the agenda as proposed or modify the agenda.Procedural
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Minutes approval
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The board considers approving minutes from its August 11 meeting.Minutes approval
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The board appoints its own chair.Appointment Appointments and personnel
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The board appoints a vice chair for its Economic Vitality Committee.Appointment Appointments and personnel
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The board discusses plans for Halloween decorations downtown.Other
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The board continues considering recommendations from the Downtown Master Plan Steering Committee, carried over from an earlier meeting.Staff or committee report Comprehensive plan
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The board discusses a temporary activation strategy for the SoCo patio.Other Public facilities
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The board considers a recommendation to fill a vacant seat on the Downtown Advisory Board.Appointment Appointments and personnel
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Staff update the board on the downtown marketing plan and its next steps.Staff or committee report
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The board continues its review of an analysis of downtown public properties, carried over from an earlier meeting.Staff or committee report Public facilities
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The board reviews the 2023 resolution that created the Downtown Advisory Board.Resolution
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a. Promotions b. Design c. Economic VitalityStaff or committee report
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Staff or committee report
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Procedural
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Other
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11 ADJOURMENTProcedural
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Procedural
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Other
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Requires a motion to either approve the agenda as proposed or modify the agenda.Other
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Minutes approval
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Other
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Staff or committee report Economic development incentives
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Other
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Other
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Procedural
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Procedural
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Other
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Requires a motion to either approve the agenda as proposed or modify the agenda.Other
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Minutes approval
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Other
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Updates on the downtown marketing plan.Discussion item Economic development incentives
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Other
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Other
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Procedural
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Procedural
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Other
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Requires a motion to either approve the agenda as proposed or modify the agenda.Other
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Minutes approval
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Other
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Other
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4.III Minutes: July 21, 2026Other
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Suggested Motion: "a motion to recommend approval of [location] for the Taxi Cab Sculpture."
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Updates on the west alleyway.Staff or committee report Public facilities
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A pollinator garden plan.
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The town's current and future approach to public art.
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Other
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Other
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Procedural
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Procedural
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Consolidated balance sheets for July 2026 and for the close of the 2026 fiscal year.Presented by the finance officerStaff or committee report Budget and appropriations
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Consolidated financial statements for July 2026 and for the close of the 2026 fiscal year.Presented by the finance officerStaff or committee report Budget and appropriations
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Chairman, Corey Forrest.Procedural
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Other
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Requires a motion to either a) approve the agenda as proposed or b) modify the agenda.Adopted 6-0Procedural
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Per the Town of Pittsboro U.D.O. Section 9.5 (h)-Excused absences due to illness, absence from the meeting due to personal hardship, if approved by a majority vote of the Planning Board, shall not constitute a lack of attendance. Absences shall be entered into the minutes of the meeting as either ‘excused’ or ‘unexcus…James Buster's absence from the 20 July meeting excused, 6-0Other
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Minutes approval
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Suggested Motion: "motion to apporve the July 20, 2026 minutes as presented"Approved 6-0Other
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Development Services Director Maie Armstrong.Other
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Speakers should sign up with the Town Clerk before the start of the meeting. Speakers are limited to three (3) minutes – a timer will be on the screen. Each speaker should state their name and address at the beginning of their comments. While the Board is interested in hearing your comments and concerns, speakers shou…Procedural
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Staff Recommendation: Staff recommends approval of Rezoning Case PB-26-215 Intrepid Build Property as offered by the applicant. Suggested Motion: “… a motion to recommend approval of Rezoning Case PB-26-215 Intrepid Build Property.”Recommended for approval 5-1, Charity Dautun opposedOther Rezoning
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Staff Recommendation: Staff recommends approval of Rezoning Case PB-26-370 Hinton Property as offered by the applicant. Suggested Motion: “… a motion to recommend approval of Rezoning Case PB-26-370 Hinton Property.”Recommended for approval 6-0 with an added condition of 90 days' public notice before any demolition
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Chairman, Corey Forrest.Other
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11 ADJOURNMENTProcedural
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Suggested Motion: "motion to approve the April 8, 2026 minutes as presented"Other
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Suggested Motion: "a motion to approve the May 20, 2026 minutes as presented"Other
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Suggested Motion: "a motion to elect (INSERT NAME) as Chairperson for the Parks and Recreation Advisory Board"
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Patti Dukes-reappointed for ETJ seat Molly Willging-newly appointed for In-Town seatOther
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6.II Knight Farm ParkSplashpad UpdateDiscussion item
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6.III Art Sculpture AdditionsDowntown location
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Park assignments for each member Roles and responsibilities Reviewing assigned parks Preparation to discuss potential art sitesDiscussion item
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Summary: We are excited to present the Robeson Creek Park Master Plan for the 72-acre parkland dedicated as parkland-in-lieu (PIL) last year. A draft concept was presented at the January 2026 meeting, where the Board provided direction to move forward with the proposed planning approach. The attached master plan repre…
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Procedural
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A motion is required for excused absences.Procedural
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Requires a motion to either approve the agenda as proposed or modify the agenda.Procedural
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Procedural
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Approval of the draft July 7, 2026 minutes.Minutes approval
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A presentation of the proposed downtown visual brand identity and logo package.
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Suggested Motion: "a motion to appoint [insert name] to the Pittsboro Downtown Advisory Board Chair position and [insert name] to the Pittsboro Downtown Advisory Board Vice-Chair position."Appointment Appointments and personnel
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Suggested Motion: "a motion to appoint [insert name] to the Design Committee Chair position and [insert name] to the Design Committee Vice-Chair position."Appointment Appointments and personnel
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Suggested Motion: "a motion to appoint [insert name] to the Promotions Committee Chair position and [insert name] to the Promotions Committee Vice-Chair position."Appointment Appointments and personnel
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